This is the second (out of three) exciting new features in the “free text invoice” form in Accounts Receivable I want to talk about.

If you want to adjust (correct) a free text invoice in AX2012, you have two options:

  • Create a credit note for the incorrect amount of the invoice
  • Create a credit note for the whole invoice and issue new invoice with the correct amount

In all other versions you would have to re-enter all the details like distributions, dimensions, ledger accounts into a credit note and then the subsequent correct invoice.  You don’t have to do that anymore because in AX 2012 you can use the “correct free text invoice” function instead which makes it really easy to correct mistakes in already posted free text invoices.

In the “All free text invoices” form choose the invoice you want to correct and click on the “Correct Invoice” button on the action pane, select a reason code and click “Create corrected invoice”.

This will bring up the same invoice out of memory and you can amend the quantity and/or amount.  Post the new invoice which creates the new invoice as well as a credit note auto-settling the previously issued invoice.

There is also a new column in the “All free text invoices” form called “Corrections” which shows you the history of such transactions.