gp2themax

GPTip42day - Editing the GP Launch File

GP2themax - Helping users get the 'max' from Dynamics GP — Thu, 18 Mar 2010 02:39:00 GMT

When GP and any associated 3rd party applications are installed, a file is created called Dynamics.set, aka the Launch File . The Launch File contains instructions as to which products to initiate when starting GP and where the applications, forms, and...(read more)

GPTip42day - Mass Modify Chart of Accounts

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 16 Mar 2010 19:46:00 GMT

This feature is very helpful if you need to copy a certain range of accounts to create a new range. For example, let's say you need to setup a new department in you chart of accounts. Rather than setting each account up one-by-one, use Mass Modify...(read more)

ERP Implementation Strategies

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 16 Mar 2010 14:17:00 GMT

Our friends over at http://www.softwareadvice.com/ are taking an informal survey about ERP implementation strategies at http://www.softwareadvice.com/articles/manufacturing/erp-implementation-strategies-1031101/ . They want to determine which implementation...(read more)

GPTip42day - Miscellaneous Recurring Batch

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 16 Mar 2010 03:14:00 GMT

Need to do a recurring batch but none of the standard recurrence frequencies suit your needs? Use the Miscellaneous frequency. The Miscellaneous frequency allows you to specify the number of recurrences and the number of days between each recurrence....(read more)

GPTip42day - The Purchase Receipts report

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 12 Mar 2010 15:31:00 GMT

Have you experienced the frustration of trying to perform a Returns Transaction in Purchasing , only to have the system tell you there are no quantities available to return against a PO? Here's how to determine if there are quantities remaining on...(read more)

GPTip42day - Printing MICR checks

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 12 Mar 2010 03:01:00 GMT

If you print MICR (Magnetic Ink Character Recognition) checks, are you still buying special MICR cartridges for your checks printer? Check with your bank to make sure MICR toner is really required to process your checks. Optical Character Recognition...(read more)

GPTip42day - Lock that Budget!

GP2themax - Helping users get the 'max' from Dynamics GP — Wed, 10 Mar 2010 20:33:00 GMT

Ever notice the little padlock-looking button next to the Budget ID field in Budget Maintenance ? The button allows you to password-protect your budgets so that other users can't change the data in them. Just click on the padlock, enter a password...(read more)

GPTip42day - Where do I enter Manufacturing Registration Keys?

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 09 Mar 2010 14:36:00 GMT

Typically, upon installation of Manufacturing , the Manufacturing Series Registration window opens upon first login to GP. However, if you don't choose to enter the keys at that point, how do you find the registration window later? The MS developers...(read more)

GPTip42day - Miscellaneous Charges, Services, & Flat Fees

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 09 Mar 2010 03:24:00 GMT

What are these Item Types, how do they differ, and how do they differ from Sales Inventory and Discontinued ? These Item Types differ from Sales Inventory and Discontinued items in that Sales Inventory and Discontinued items track both cost and quantities...(read more)

GPTip42day - Excluding non-1099 amounts from Payables Transactions

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 05 Mar 2010 19:44:00 GMT

This tip comes compliments of fellow MVP Leslie Vail . Sometimes, especially where subcontractors are concerned, you need to post an invoice which includes both 1099 and non-1099 amounts. For instance, you may be paying the subcontractor for reimbursable...(read more)

GPTip42day - Resolve Batch 'Stuck' in Posting

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 05 Mar 2010 04:00:00 GMT

Occasionally, a batch will 'hang' during the posting process and not show as available to be recovered in Batch Recovery . When this happens, follow these steps to 'unstick' the batch. Note: to be performed by GP Administrators only. 1...(read more)

Sharpen the Axe - Part 1

GP2themax - Helping users get the 'max' from Dynamics GP — Wed, 03 Mar 2010 22:08:00 GMT

Have a look at my latest article on MSDynamicsWorld. This is the first of three articles leading up to my presentation at MSDynamicsWorld's virtual conference - Decisions2010 in May. http://msdynamicsworld.com/story/accounting/sharpen-axe-and-increase...(read more)

GPTip42day - Remove Bank History

GP2themax - Helping users get the 'max' from Dynamics GP — Wed, 03 Mar 2010 16:31:00 GMT

If you find that loading transactions when using Checkbook Balance Inquiry takes a long time, you might want to Remove Bank History . Tools>Utilities>Financial>Remove Bank History * click image to enlarge This process allows you to remove transactions...(read more)

GPTip42day - What does Checklinks do?

GP2themax - Helping users get the 'max' from Dynamics GP — Mon, 01 Mar 2010 13:21:00 GMT

Occasionally, data corruption can occur in tables due to power failures, printer failures, network failures, etc. The most common indicator of data corruption is an alert message that indicates an error in a specific table. However, data corruption may...(read more)

GPTip42day - In which order should I run the Reconcile Utilities in GP?

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 26 Feb 2010 20:03:00 GMT

The is the prescribed order for running Reconcile ( Tools>Utilities>xxxmodule>Reconcile ) - 1. Sales Order Processing 2. Purchase Order Processing 3. Inventory 4. Project Accounting (if used) 5. Field Service (if used) Running Reconcile in this...(read more)

GPTip42day - Dude, where's my Batch ID??

GP2themax - Helping users get the 'max' from Dynamics GP — Thu, 25 Feb 2010 22:40:00 GMT

When looking for the Batch ID in a Financial Transactions SmartList , one would think that if you add the Batch Number column, you'd see the Batch ID in one of those fields. But noooooooooo . . . that's the case only if the batch isn't posted...(read more)

GPTip42day - Uh oh, we closed the GL with an incorrect posting type on an account

GP2themax - Helping users get the 'max' from Dynamics GP — Thu, 25 Feb 2010 02:44:00 GMT

If this happens in your company, here's the fix - https://mbs.microsoft.com/knowledgebase/KBDisplay.aspx?scid=kb$en-us$864913&wa=wsignin1.0 Note: You must have access to either CustomerSource or PartnerSource to access this document. If you don't...(read more)

GPTip42day - Horizontal Scroll Arrows

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 23 Feb 2010 15:40:00 GMT

Ever wonder what the setting in User Preferences called Horizontal Scroll Arrows does? * click image to enlarge For companies that have very long account numbers, checking this box enables scrolling arrows in account lookup windows to make it possible...(read more)

GPTip42day - Adding a non-depreciating asset

GP2themax - Helping users get the 'max' from Dynamics GP — Mon, 22 Feb 2010 13:55:00 GMT

From the GP forums this morning comes the question 'How do I capitalize an asset without depreciating it?' The poster had received some fixed assets as gifts and didn't want to depreciate them. Here's how you do it - very simple. In the...(read more)

GPTip42day - Item History Card

GP2themax - Helping users get the 'max' from Dynamics GP — Fri, 19 Feb 2010 20:53:00 GMT

Here's a rather obscure window in GP that I don't see used often. Go Cards>Inventory>Item History to view. * click image to enlarge As you can see, this window provides a wealth of historical information about the sales and usage of your...(read more)

GPtip42day - Reopening a closed Fixed Asset fiscal year

GP2themax - Helping users get the 'max' from Dynamics GP — Thu, 18 Feb 2010 05:01:00 GMT

I'm sure this has never happened to anyone, but if by chance you ever inadvertently close the Current FA Fiscal Year, it will prevent you from posting depreciation into any period in the current fiscal year. How do you get around that? It's pretty...(read more)

GPtip42day - Using SQL Wildcards to search & filter in SmartList

GP2themax - Helping users get the 'max' from Dynamics GP — Wed, 17 Feb 2010 17:22:00 GMT

Did you know that you can perform searches and filter using wildcards in SmartList? It's true. Because SmartList is a query tool that uses SQL-like search functions, SQL wildcards can be used successfully in SmartList. So you ask, what are the SQL...(read more)

GPtip42day - Track User Inactivity

GP2themax - Helping users get the 'max' from Dynamics GP — Tue, 16 Feb 2010 17:01:00 GMT

I generally don't get into the technical side of GP in the Tip42day but this is just too good not to share. A user on the https://community.dynamics.com/forums/32.aspx forum posed the following question - Is there any column that will show the last...(read more)

GPtip42day - How to handle a check voided in error

GP2themax - Helping users get the 'max' from Dynamics GP — Mon, 15 Feb 2010 22:06:00 GMT

You issue a check to a supplier and then someone erroneously voids that check. How do you recover from this without having to contact the vendor, issue a new check, and stop payment on the old one? First, go Cards>Financial>Checkbook and select...(read more)

GPtip42day - Duplicate Journal Entry Numbers

GP2themax - Helping users get the 'max' from Dynamics GP — Sat, 13 Feb 2010 17:38:00 GMT

Have you ever noted duplicate JE numbers in your system? There are at least three reasons why you might see this. 1. Reversing journal entries use the same JE number 2. Recurring journal entries (actually, recurring batches) repeat journal entry numbers...(read more)