"Bill and Hold" Invoicing

• 03-13-2008 8:30 AM

  Debra Bellin Joined on 03-13-2008 Posts 1

  "Bill and Hold" Invoicing Reply Contact We need to invoice customers for inventory they have purchased (we have manufactured for them) but we are "holding" their inventory until further notice.  We need to create the invoice, recognize the revenue and cost of the inventory items, BUT we are not shipping the inventory so we do not want inventory relieved.  When we later ship the inventory, the only accounting that occurs is that inventory is relieved.  And the shipping information (actual ship date, method, etc) is updated.  Does anyone have a solution to this issue or know of anyone we can contact that might be able to modifiy our system to handle this?  Thank you, Debbie Bellin

  Tags: Dynamics GP, solution finder, Microsoft Dynamics GP

• 03-17-2008 2:15 PM

  In reply to

  Ron Draganowski Joined on 10-04-2007 St. Paul, MN Posts 27

  Re: "Bill and Hold" Invoicing Reply Contact Good job summarizing the situation into a single paragraph!  I am not aware of any ISV solutions to do this; however, something like this certainly could be handled with customization.   First I would need to be sure of the accounting.  Is it correct that at the time you print the invoice you want to debit A/R and credit Sales?  You mention "recognize cost", but I'm not sure how to offset the cost GL debit without a corresponding credit.  That pesky old accounting rule: debits and credits must equal. The next question: I would assume that the inventory hold may span beyond the end of a fiscal period (month-end).  Is this correct?  Your response here changes the solution, because for example we want to make sure at month end that your A/R GL balance matches your Aged Receivables trial balance. Let me know the answer to these, and I'll do my best to throw out some ideas. Thanks, Ron Ron Draganowski Senior Solution Developer Olsen Thielen Technologies, Inc. rdrag@ottechnologies.com www.ottechnologies.com Find me on LinkedIn: http://www.linkedin.com/in/rondraganowski

  Tags: Microsoft Dynamics GP, Customization