can someone help me with a payroll question?
I am trying to void a check from last year (2008). The check was originally lost by the employee but just found it a few months ago. The check was reissued in April 2009. I need to delete/void this check so it wont show up as an outstanding check- how can I void the check?
Transactions - Purchasing - Void Historical Transactions. Look for that check.
If you void this check, it will post a Debit to your Cash Account and a credit to A/P. If you have already closed your 2008 books, it will then automatically adjust your beginning balances for 2009 for cash and A/P.
When you reissued the check, did you do it as a prepayment? Or did you enter it as another A/P voucher and then pay it? When you void the check, it will re-open that voucher that you had initially paid. If you did a prepayment check, you can just apply it to this voucher. If not, you will probably want to do a credit memo to offset the expense account you debited if you entered another voucher to pay this time.
I am actually trying to void a Payroll check in Microsoft Dynamics GP 9. However, the check doesn't show up in the current year.
How can I void this check since it was originally issued in a prior year?
Wish I could help, I'm not familiar with Payroll though. I just posted a question very similar to my response yesterday and this was my solution. See the following post if you wanted to see the scenario.
Did you ever get a resolution to this question? I am having the same problem with stale dated checks that aren't old enough to send to the state yet.
In order to void the check you will need to change your user date to a date within the year you are trying to void. For instance change the user date to 12/31/2008 in order to void a 2008 check.
Voiding payroll checks opens up a whole new line of questioning when you are trying to balance your tax forms. Is the employees w-2 incorrect? Voiding the check will necessarily change the summary information.
Leslie Vail, CPA, MVP, MCT, MCITP, MCP, MCITSASCI, Inc. * PO Box 600965 * Dallas, TX 75360 * 972-814-8550 * firstname.lastname@example.org
I am in same situation I need to void 2010 payroll check , But we have already ran Payroll Year End. How it will affect on W-2 or in "Year End Wage" Report ?
If I changed date it shows error that I cannot void when Payroll Year End is in process as per KB855929 I need to make change on UPR10100 for field YENDCRTD=0 and once I am done with Voiding revert back value 1
Again my question is what is effect on payroll for that employee ?
Your earliest reply is highly appreciable.
We have a similar issue that we are trying to resolve. A user was issued payroll checks in 2012 that were never cashed and expired after 90 days. We have closed out 2012 in payroll and now we need to void those checks and re-cut new checks in 2013.
What is the proper procedure for handling this type of situation in Dynamics SL 7.0 FP1 SP4?
This is the GP forum, so I'm not sure how much this will apply to SL. To void the 2012 check in 2013, you would need to delete the year end wage file for 2012. You need to change the user date to 2012, and then you can void the check. Of course, a problem here is that your Forms w-2 for 2012 have already been processed and you will be removing the very files that created them. After the void, you can re-close 2012 payroll, but the numbers will not longer include the amounts from the voided checks. This might be exactly what you want, but you might need to file a corrected W-2 if the amounts change. You can always manually edit the Forms W-2 so that they match what was filed, but if you are going to reissue the check, beware what will float onto the 2013 Form w-2.
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