Q: “I’m considering a Microsoft business solution. What kind of licensing options are available?”

A: Be sure to look up this clip: msft.it/6014wPOj (watch this short whiteboard session to learn about the various licensing options are available for small and midsized businesses when they choose a business solution from Microsoft. This video applies to Microsoft's ERP (Enterprise Resource Planning) products for small and midsized businesses)

I’ve already written about licensing in Microsoft Dynamics NAV 2013 and comparison between BRL and Perpetual license models. This is my old text, but I've now amended it.

Perpetual Licensing news

Microsoft is launching Perpetual Licensing for Microsoft Dynamics NAV 2013. Perpetual Licensing provides a step forward by simplifying how customers purchase NAV2013. The entire solution can be licensed via four core components: The Starter Pack, the Extended Pack, the Full User and the Limited User. Additional configuration components are also available.

Microsoft Dynamics NAV 2013 is only available under the new Perpetual Licensing model. When existing customers upgrade to Microsoft Dynamics NAV 2013, they will also need to transition from either Module Based Licensing or Business Ready Licensing to Perpetual Licensing using the transition upgrade path that depends on when customers first acquired their active Microsoft Dynamics NAV solution.

The License Migration Transition (LMT) upgrade applies to all customers who acquired their currently active Microsoft Dynamics NAV solution before October 1, 2012 irrespective of when customers choose to execute the upgrade. The LMT upgrade offers a simplified path that maps existing functionality and users to a new solution configuration that is at least comparable to the old configuration (except for discontinued functionality).

Migration of user type will be as:

  • Concurrent User->Full User
  • Light User->Fill User
  • ESS User->Limited User

Comparison between BRL and Perpetual

Where is problem? My colleagues often say they don’t know what is Starter functionality and where starting Extended pack. They are well known BRL functionality, but BRL and Perpetual are not exactly the same. BE and Starter are similar, also AM and Extended. But, there exist differences. Because, I prepare next comparative granule table (in attachment). I hope that this will help in your work.

User models

If a customer has more than three users accessing the application at the same time (concurrent users), it must acquire additional user licenses beyond the first three Full User licenses included with the Starter Pack.

Access to the Dynamics ERP solution functionality is licensed through user licenses on a concurrent user basis. Concurrent user licenses are based on the maximum number of users that may access the Microsoft Dynamics ERP solution simultaneously. Concurrent user licenses can be shared between multiple individuals with the limitation being the number of individuals that are able to access the ERP solution at the same time.

Unlike named user licenses, which are permanently assigned to an individual, concurrent user licenses are assigned temporarily to a user for the duration of their active session. Once that individual ends the active session, the license becomes available for use by another individual.

Microsoft Dynamics NAV 2013 contain two concurrent user “counters”— one for Full Users and another one for Limited Users—in order to keep track of how many users are concurrently logged in.

Full User

Full User licenses provide users full read and full write capabilities to all of the licensed solution functionality through any and all modes of access, including the Windows Client, the Web Client and Microsoft SharePoint Client or any other mode of access going through the API (including Web Services). Full User licenses are for users requiring unlimited read and write access. As long as the number of users needing simultaneous access to the solution does not exceed the number of Full User licenses you have acquired, these users are properly licensed for full read and write access to the complete solution functionality.

Limited User

Limited User licenses provide users full read but limited yet powerful write capabilities to all of the licensed solution functionality through any and all modes of access including the Windows Client. The Limited User license is designed to give you a lower-cost alternative for extending ERP to users who only need to perform limited task as defined in the Perpetual Licensing Guide.

What is the limitation if it is “powerful write capabilities to all of the licensed solution”?! I must to describe details, because answer can be a little confuse. These are “limitations”:

  • “Read” access to data contained in the ERP solution through any client accessing the application via the Microsoft Dynamics NAV Application Programming Interface (API) including but not limited to the User Interface Web Services for Microsoft Dynamics NAV
  • “Write” access via the Timesheet functionality
  • Write access through any client accessing the ERP solution via the Microsoft Dynamics NAV API to a maximum of 3 table objects in any range number with the following exceptions:
    • limited users are not allowed to write to any of the following tables: General Ledger (table 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053); and
    • any table described in next chapter as “Limited User Included Tables” do not count towards the 3 table objects.

Limited User Included Tables

The following tables do not count towards the maximum of three permitted for Limited Users in Microsoft Dynamics NAV, because they are already included in Limited User license model:

  • 43    Purch. Comment Line
  • 44    Sales Comment Line
  • 51    User Time Register
  • 97    Comment Line
  • 309    No. Series Line
  • 336    Tracking Specification
  • 337    Reservation Entry
  • 355    Dimension Ledger Entry
  • 356    Journal Line Dimension
  • 357    Document Dimension
  • 358    Production Document Dimension
  • 359    Posted Document Dimension
  • 361    G/L Budget Dimension
  • 389    Service Contract Dimension
  • 405    Change Log Entry
  • 455    Approval Line Comment
  • 480    Dimension Set Entry
  • 481    Dimension Set Tree Node
  • 952    Time Sheet Detail
  • 953    Time Sheet Comment Line
  • 5050    Contact
  • 5051    Contact Alt. Address
  • 5052    Contact Alt. Addr. Date Range
  • 5054    Contact Business Relation
  • 5061    Rlshp. Mgt. Comment Line
  • 5062    Attachment
  • 5065    Interaction Log Entry
  • 5072    Campaign Entry
  • 5075    Logged Segment
  • 5078    Segment History
  • 5080    To-do
  • 5106    Document Dimension Archive
  • 5107    Sales Header Archive
  • 5108    Sales Line Archive
  • 5109    Purchase Header Archive
  • 5110    Purchase Line Archive
  • 5123    Inter. Log Entry Comment Line
  • 5125    Purch. Comment Line Archive
  • 5126    Sales Comment Line
  • 5150    Integration Page
  • 5151    Integration Record
  • 5199    Attendee
  • 5648    FA Allocation Dimension
  • 5766    Warehouse Activity Header
  • 5772    Registered Whse. Activity Hdr.
  • 5773    Registered Whse. Activity Line
  • 5814    Inventory Period
  • 6550    Whse. Item Tracking Line
  • 7135    Item Budget Dimension
  • 7310    Warehouse Journal Batch
  • 7311    Warehouse Journal Line
  • 7312    Warehouse Entry
  • 7313    Warehouse Register
  • 7318    Posted Whse. Receipt Header
  • 7319    Posted Whse. Receipt Line
  • 7320    Warehouse Shipment Header
  • 7321    Warehouse Shipment Line
  • 7322    Posted Whse. Shipment Header
  • 7323    Posted Whse. Shipment Line
  • 7324    Whse. Put-away Request
  • 7325    Whse. Pick Request
  • 7326    Whse. Worksheet Line
  • 7331    Whse. Internal Put-away Header
  • 7332    Whse. Internal Put-away Line
  • 7354    Bin
  • 2000000067    User Default Style Sheet
  • 2000000068    Record Link
  • 2000000073    User Personalization
  • 2000000075    User Metadata
  • 2000000080    Page Data Personalization
  • 2000000111    Session Event

This practically means that Limited User can use for write in 74 tables (71 default tables and 3 tables by their choice).