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Bab asked a question on 10 Feb 2012 8:49 AM

Is there a way to find the list of open periods? from the database or from the applicaiton.

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Verified Answer
Carolyn Kolpien responded on 15 Feb 2012 10:19 AM

Hi Bab,

There is one current period.  You can post to any period in the past that is within the retention periods set in GL Setup.  When you close a period, the system changes the period in the setup tables so that the current period shows by default on the data entry screens.  The closing process in some modules also moves ending balances of one period to establish beginning balances for the next period.  But any of the periods that went through the closing process can be posted to.  That's just how SL functions.

Carolyn

Technical Support Engineer

**This posting is provided "AS IS" with no warranties and confers no rights.

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Carolyn Kolpien responded on 14 Feb 2012 8:21 AM

Hi Bab,

SL has a soft close which allows users to post back to closed periods.  So the fiscal periods in SL aren't really marked as open or closed.  SL is more concerned as to what the current period is.  The current period is considered the "open" period".

If you are using a hard close application, then you would need to consult with the manufactuer of that application.

Carolyn

Technical Support Engineer

**This posting is provided "AS IS" with no warranties and confers no rights.

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Bab responded on 15 Feb 2012 9:09 AM

Carolyn, Thanks for your comment.

Is that mean there is only one "Open Period" on the system, since there is only one current period?

This is what i was trying to do:

When a user create a new batch during the voucher entry , Per to Post is defaulted to the current default Period. I am trying to find the list of open periods that havent been closed yet.  so a user can create a batch in a period other than the defualt period but one thing I noticed that SL allows to create a batch even in a close period? Is this correct? This is strange?

Please explain if you have any insight. Thanks.

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Verified Answer
Carolyn Kolpien responded on 15 Feb 2012 10:19 AM

Hi Bab,

There is one current period.  You can post to any period in the past that is within the retention periods set in GL Setup.  When you close a period, the system changes the period in the setup tables so that the current period shows by default on the data entry screens.  The closing process in some modules also moves ending balances of one period to establish beginning balances for the next period.  But any of the periods that went through the closing process can be posted to.  That's just how SL functions.

Carolyn

Technical Support Engineer

**This posting is provided "AS IS" with no warranties and confers no rights.

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Bab responded on 24 Feb 2012 8:52 AM

Thanks Carolyn, That is very helpful.

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George Barreto responded on 28 Feb 2012 12:21 PM

Yes, but does SL allow you to lock periods so users can no longer post to them. Most software solutions do not require a hard close or even a monthly soft close for that matter. But they do allow locking of periods so staff can not post to any period they want in the past.

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Carolyn Kolpien responded on 29 Feb 2012 5:35 AM

Hello George,

Yes depending on which version you have installed.  Starting with version 7.0 FP1, there are some posting options in the GL Setup screen which allow you to prevent users from posting to closed periods.

Carolyn

Technical Support Engineer

**This posting is provided "AS IS" with no warranties and confers no rights.

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George Barreto responded on 29 Feb 2012 7:02 AM

Thank you, we will be upgrading in March. Can you tell me does it allow you to lock or prevent postings on a period by period basis or just all or nothing.

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Carolyn Kolpien responded on 29 Feb 2012 7:24 AM

Hi George,

It's an all or nothing type of thing - all periods all modules.  In our next release of SL 2011, there will be this functionality by module.  That release should happen late in 2012.

Carolyn

Technical Support Engineer

**This posting is provided "AS IS" with no warranties and confers no rights.

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Price Brattin responded on 29 Feb 2012 12:17 PM

There is a hard close add-on utilitiy from third party provider IronWare.

www.ironware.com/.../Hard-Close-Standard

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