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Data in you CRM is critical and storage space for CRM is expensive i.e. $9.99/GB/Month. Often, CRM space is taken up by Attachments and background data (ex: completed system jobs and it is difficult to realize where our space is being consumed.
This blog is about some quick tips to free your storage space and optimize CRM data usage to reduce costs.
A very useful tool is PowerAttachment by PowerObjects.
Now, among several types of background data, what applied in my case, was the alerts created behind the scenes since I configured the Mailboxes of users for Server Side Sync. As you can see in the above, you can see that there were about 3,808,246 records when I requested them.
That was consuming way too much of data that was irrelevant to me. So, I chose to eliminate the same using Bulk Delete.
And this is how records will be shown. The above example shows very less records. Let’s assume there are huge records like more than 100,000 records.
Completed System Jobs / Workflow Jobs
Another important chunk of huge data is consumed by completed, failed System Jobs and workflow jobs from the System which take up hundreds and thousands of records of data.
Above are only 2 of several types of data that can be cleaned depending on what is needed.
Also, more effective ways are also mentioned by Microsoft. Here’s the link to the same: https://technet.microsoft.com/en-us/library/dn683569.aspx
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