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Power BI enables us to effectively analyze and interpret large amounts of data, allowing for informed decision-making. However, a company truly develops a data culture when all employees have the ability to access, analyze and share these reports collectively.
In our Power BI pricing blog, we have discussed Power BI pro vs Power BI premium pricing and licensing, but Power BI Service offers an additional feature called subscriptions, which allows for the automatic and periodic distribution of reports to a group of individuals, similar to a newsletter.
To add a Subscription to Power BI Service, we need to meet at least one of the following requirements:
Subscriptions in the Power BI Service are a feature that enables the sharing of reports on a regular basis. The author or administrator of the workspace can send an email with a snapshot and a link to a Power BI Service report to a specific group of individuals who may be interested in the report. This allows recipients to receive the report on a recurring basis.
To use this feature, the report must first be published to Power BI Service, which is the cloud-based platform where the report can be edited, viewed, and read via the web. To publish the report, the user must open the report in Power BI Desktop, click on the "Publish" button in the top toolbar, and choose the desired workspace to host the report.
To create a subscription in Power BI Service, the user must first access the report within the selected workspace. On the top toolbar, the user will see the option to "Subscribe." Clicking on this option will open a panel on the right side of the screen. Within this panel, the user must click on "Add a new subscription" and fill out the required fields to schedule the report for distribution.
When creating a subscription in Power BI Service, the user is prompted to provide the following information:
To manage the Power BI Service subscriptions, we have the " Manage all subscriptions" option available at the bottom of the panel. Here we will find a list with all the subscriptions created, thus making it much more accessible and quicker to manage.
You will receive the email in your inbox like any other email, with the sender being listed as Microsoft Power BI. The email will include the subject as entered during the creation of the subscription, a brief description of the report written by the person who created the subscription, and a snapshot of the report. You can include a link to the report in Power BI by selecting the "Link to report in Power BI" option during the creation of the subscription, this way the recipient will also receive a link to access the report directly.
You can automate the distribution of reports and keep your team updated with the latest data using subscriptions in Power BI Service. This feature allows you to tailor the report-sharing system to the needs of the recipients and is easy to use. Power BI offers many other features that can assist in making better decisions in your daily operations.
If you want to fully utilize the capabilities of Power BI, consider talking to our Power BI consultants. At Dynamics Square, we are experts in Microsoft tools and can provide guidance and support through every step of your training.
The post What are subscriptions in Power BI Service appeared first on ERP Software Blog.
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