Microsoft has just announced a slew of new features that are coming out with their next version of Microsoft Dynamics CRM 2015 (previously code named Vega).  Check out the Dynamics CRM 2015 Release Preview Guide to see what features are coming with 2015.  Over the course of the next few weeks we’ll slowly reveal this functionality one by one and show some of the key highlights of these features.

First up for our review is functionality that Microsoft added to their MoCA product when it was released which is multi-entity search.  This feature has been something our customers have been requesting for some time now and to bridge the gap in the previous product, Sonoma Partners built their own Universal Search solution that we make available on our community site for both 2011 and 2013.  If you look at the Sonoma Universal Search, you’ll see some similarities to the one now available in CRM 2015.

In order to setup multi entity search, navigate to Settings –> Administration –> System Settings.  In the General tab, you’ll see the section “Set up Quick Find”.

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This section has two settings:

  • Enable Quick Find record limits:  This setting was introduced in CRM 2011 and it uses an organizational database setting to limit quick find search results to 10,000 records to improve performance.
  • Select entities for search:  If you click on the Select button, you’ll be presented the window below where you’re able to select up to 10 entities at a time to enable for multi-entity search.

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Entities that are selected here will be used in the multi-entity search results and be displayed in the order that you see them in this list. 

Users will be able to use the multi-entity search using the magnifying glass in the global navigation bar.

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Clicking on that magnifying glass will bring you to a page where you can enter any search criteria (no minimum number of characters needed meaning you can type in a single letter), and click search do see your results.

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On this search results page, one could:

  • Filter the results to a particular entity using the “Filter with:” drop down on the top right.
  • Create a new record using the + icon next to the entity name
  • Navigate to the record by clicking on the tile

A few things to note about multi-entity search:

  • Uses quick find views to determine the fields to search across
  • Can search activities and notes as well
  • First 3 fields in the Quick Find View are what are displayed in the tiles that are displayed
  • Search from anywhere in CRM using the search icon on the global navigation bar
  • The search results are displayed in the Modern UI

There are currently a few limitations of multi-entity search:

  • Doesn’t work with USD
  • Maximum of 10 entities can be configured for search
  • No hit highlighting and MRU (most recently used) suggestions
  • Only action available on each search result is the ability to open the record

Even though there are a few limitations to multi-entity search, as we expected once the MoCA app was introduced with this functionality, it’s nice to see this much requested feature make its way into the web app. As it stands currently, this is a very powerful tool and key addition to Dynamics CRM.