Print PO Without Releasing

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Posted on by Devin

1,797

Is there a way to print a PO without releasing it? We want Warehouse personnel to be able to print PO's but not enter them. I am finding that task TRX_PURCH_001 must be added to let them print, but this also gives them access to enter PO's. Any ideas? Thanks.

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Devin 1,797 on at

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Re: Re: Re: Print PO Without Releasing

In order to prevent the accidental release of a PO that's not ready, we're just having the purchasing personnel click the "Hold" box until the PO is ready. Thanks for the help.
Richard Whaley 25,195 on at

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Re: Re: Print PO Without Releasing

Yes but it is the printing of the PO that releases the PO. Your steps correctly prevent people from creating POs and allows them to Print and Release existing POs
Devin 1,797 on at

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Re: Print PO Without Releasing

We found that creating a task with only Document Access "Standard" (Purchasing) and applying that task to the warehouse personnel would allow them to print PO's without having to give them task TRX_PURCH_001 and the ability to enter PO's.
Richard Whaley 25,195 on at

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Re: Print PO Without Releasing

The GP routines (and several third party processes) that print the PO also release them. That is the GP spec. You can write a Crystal or SRS report that generates a "Proof" PO outside of GP. This, of course, will not execute the release code.