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Small and medium business | Business Central, N...
Suggested Answer

Closing income statement and accounting period

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Posted on by 29
Hi,

What is the best practice in Business Central regarding Closing accounting periods and Income statement? Is it better to wait for Audit to be completed or We can close the fiscal year and income statement before audit has taken place?

Kindly guide me on this as I have been asked by the accountant to close the year and income statement so net income can be moved to Retained earnings but i heard is better to wait for audit to be completed as auditors might make adjustments.

Looking forward for a reply as soon as possible


Noman
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  • Suggested answer
    YUN ZHU Profile Picture
    100,212 Super User 2026 Season 1 on at
    Generally, this has nothing to do with auditing.
    You should close the income statement and accounting period on time according to company regulations.
     
    Thanks.
    ZHU
  • Suggested answer
    Yi Yong Profile Picture
    2,704 Super User 2026 Season 1 on at
    Hello,
     
    You don't need to wait for audit report before closing the income statement in BC because you can continue to post into the Closed period as long as it is within the General Ledger Setup or User Setup Allow Posting From/To date range.
     
    The "Closed" field in Accounting Periods is only used to indicate whether have you ran Close Income Statement for the accounting period, it does not stop you from posting into these period.
  • Suggested answer
    OussamaSabbouh Profile Picture
    15,190 Super User 2026 Season 1 on at
    Hello Noman,
    Short answer:
    Don’t close the year too early. In practice, most companies wait until audit adjustments are done (or at least mostly done) before closing the Income Statement.
    Why:
    In Business Central, closing the Income Statement just moves net profit/loss to retained earnings.
    Auditors usually post adjustment entries (accruals, corrections, reclassifications).
    If you already closed:
    You’ll need to re-run Close Income Statement again (extra work, possible confusion).
    Financials may not match what auditors sign off.
    How BC handles it (important):
    You can still post to a closed fiscal year, but BC will force you to use closing dates (C).
    The Close Income Statement batch job can be run multiple times, so technically you're not blocked—but it’s messy if done too early.
    Typical best practice:
    Finish normal posting (month/year-end).
    Let auditors review and post adjustments.
    Then:
    Run Close Income Statement
    Optionally mark the fiscal year as closed.
    Practical tip (what many do):
    If management needs early numbers → run a provisional close (not final).
    After audit → run it again as final.
    So yes—you can close before audit, but best practice is to wait (or expect to redo it).
  • Suggested answer
    AndrewThomas81 Profile Picture
    843 on at
    My advice would be to close your managment position, close the accounting periods, this is irreversable so should only be done if you aren't going to change your statutory reporting period for any reason.
     
    Run the close income statement routine to close the income statement
     
    If you have audit adjustments, back post them into the closed period and run the close income statement routine again.
     
    You will only need to run the close income statement routine if the audit adjustments have an impact on the income statement.
     
    This nicely seperates your management and statutory closes, and will will make reversing the audit adjustments if you wish to do so in the following year easier.
     
  • Suggested answer
    Rajvi Shah Profile Picture
    250 on at
    Hello,
     
    I Hope below link will helpful to you for closing the period in the system.
     
     
    Regards,
    Rajvi Shah
  • Gerardo Rentería García Profile Picture
    26,110 Most Valuable Professional on at
  • Suggested answer
    Teagen Boll Profile Picture
    2,184 Super User 2026 Season 1 on at
    As others have mentioned you should close the accounting periods and then close the income statement even if you are waiting for auditors to prepare adjustments. After auditors have prepared adjustments you can post those in the closed period and you can re-run the income statement close if needed. There is no restriction on how many times you can close the income statement.

    Another benefit to doing it this way is any adjustments from audtiors will also show as posted in a closed period. You can read more about income statement closing processes here: Accounting & Inventory Periods in Dynamics 365 Business Central
     
    Best,
    Teagen Boll, CPA
    Social: LinkedIn
  • NA-06031440-0 Profile Picture
    29 on at
    Thank you all for your help, much appreciated!
  • Suggested answer
    RockwithNav Profile Picture
    9,097 Super User 2026 Season 1 on at

    The Close Income process is not directly related to auditing; it is more about closing financial year transactions. For example, if you are closing the year 2025, run the trial balance and ensure that all transactions and balances look accurate. If you find any discrepancies or need adjustments, make those corrections before proceeding. In short, ensure your accounting team is satisfied with the numbers—once they are comfortable, you can go ahead and close the year.



     

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