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How the procces of deleting Posted Purchase Invoice and Posted Sale Invoice

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Posted on by Nazar 908

Hello there!

In real life you can make mistakes, and if its about different large amount of numbers it gets harder not to make mistake.

So if I have already created a Posted Purchase Invoice and noticed an error (for example, in the quantity), can I delete this Posted Purchase Invoice without a trace and create a new one?

Or correct it so that the Trial Balance works correctly?

Thanks in advance

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Dynamics 365 Business Central

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Valentin Castravet 31,342 Super User 2025 Season 2 on at

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In Business Central, posted invoices should not be deleted. Instead, you create a credit memo to reverse them. To correct your posted purchase invoice, create a posted purchase credit memo.

More info here - Amend or cancel unpaid purchase invoices - Business Central | Microsoft Learn

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Aman Kakkar 2,319 on at

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Hi,

How are you planning to delete the document? I don't think there is any standard way of deleting posted sales or purchase invoices.

I completely agree with @Valentin Castravet. You should avoid deleting posted documents, especially Sales and Purchase Invoices, since they are already linked to multiple journals, ledgers, and entries across the system.

Simply deleting a posted document will not automatically remove the dependent transactions, and doing so could lead to inconsistencies or unexpected behavior in your environment.

Instead, the recommended and safe approach is to use Credit Memos to reverse or correct mistakes in quantities or amounts. This ensures that all related entries remain balanced and traceable in both the General Ledger and subledgers.

Hope this helps.

Aman K

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Teddy Herryanto (Th... 14,284 Super User 2025 Season 2 on at

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In the business world, all transactions need to have audit trail, that's why you cannot delete a posted transaction. If you make a mistake, you need to reverse it and post a negative amount to offset that.

If you accidently post a wrong Posted Purchase Invoice, create a Purchase Credit Memo to reverse/cancel it. Use Sales Credit Memo to reverse Posted Sales Invoice.

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OussamaSabbouh 5,798 on at

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Hello,

You can’t delete posted invoices. Use Correct or Cancel (if unpaid) or a Credit Memo (if paid), this reverses entries and keeps the Trial Balance accurate.

Regards,

Oussama Sabbouh

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Jeffrey Bulanadi 8,760 on at

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Hi,

You're absolutely right to raise this, BC is designed to maintain a full audit trail for all posted documents, including purchase and sales invoices. Once an invoice is posted, it becomes part of your financial and inventory records, and cannot be deleted outright.

Here’s how to handle errors in posted invoices:

Use the “Correct” or “Cancel” actions

On a posted purchase or sales invoice, you’ll find two key options:

Correct: Creates a new invoice with the same data and reverses the original. This is useful if you want to fix quantities, prices, or other details.

Cancel: Creates and posts a credit memo that voids the original invoice. No new invoice is created.

When to use each option

Use Correct if the invoice was posted from a document (e.g., Purchase Order or Sales Order) and you want to continue the process.

Use Cancel if the invoice was posted in error and no further action is needed.

Impact on Trial Balance

Both actions generate reversal entries that offset the original postings. This ensures your Trial Balance remains accurate and traceable.

You’ll see the original invoice marked as “Canceled” and the corrective document linked to it.

If the invoice is already paid or partially applied

You cannot use the built-in Correct/Cancel actions. Instead:

Manually create a Purchase Credit Memo or Sales Credit Memo

Apply it to the original invoice to reverse the financial impact

Helpful Reference
Correct or cancel a posted sales invoice – Microsoft Learn
Correct or cancel a posted purchase invoice – Microsoft Learn
Community thread: Difference between Correct and Cancel

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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YUN ZHU 95,449 Super User 2025 Season 2 on at

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Hi, hope the following helps.

Dynamics 365 Business Central: Can we delete Posted Documents (Posted invoices and credit memos)???

https://yzhums.com/34478/

Thanks.

ZHU

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Nazar 908 84 on at

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Thanks guys.

i noticed it

You are the best

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

In Business Central, you cannot delete a posted purchase invoice without leaving a trace, but you can correct it properly to maintain an accurate Trial Balance. The recommended approach is to use a Purchase Credit Memo to reverse the incorrect invoice, then create a new one with the correct details.

Alternatively, if no payments are linked, you can use the Correct or Cancel functions directly on the posted invoice.

For complex errors, manual journal entries may be used, but always ensure proper documentation for audit compliance.

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Rishabh Kanaskar 6,148 on at

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Hi,

No, you cannot delete a Posted Purchase Invoice without leaving a trace. Business Central maintains audit integrity, so posted documents are permanent.
Options to correct the error:
> Use “Correct” or “Cancel” action on the posted invoice, this creates a credit memo that reverses the original entry and lets you create a new invoice.

> If only quantity or amount needs correction, post a purchase credit memo for the difference.

After reversal and re-entry, the trial balance will reflect the correct amounts.

Direct deletion is not possible in Business Central, corrections must be done through reversal or credit memo for compliance.

Thanks

Rishabh

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