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Finance | Project Operations, Human Resources, ...
Answered

D365 Fixed Asset Posting Profile – Best Practice for Disposal (Scrap) Configuration

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Posted on by 20

Hi all,

I’m looking for best practice guidance on configuring Fixed Asset Posting Profiles for Disposal – Scrap in D365.


Current Issue
When reviewing disposal transactions, we’re not seeing a clear separation of:
  • Asset cost removal
  • Accumulated depreciation clearing
  • Gain/Loss recognition

Instead, the entries appear to be netting into a single account.

What We Noticed
  • Ledger accounts (Disposal – Scrap/Sale)
    • Main and Offset accounts are currently the same (P&L)
  • Disposal setup
    • Sales value type = All (gain/loss combined)
    • Post value types (Net book value) are not defined

Questions
 
  1. For Disposal – Scrap, should:
    • Main and Offset accounts be different (or offset left blank)?
  2. Is it best practice to:
    • Separate Gain vs Loss instead of using “All”?
  3. Should all Post value types (especially Net book value) be defined to ensure proper posting?
  4. Should D365 disposal entries fully break out:
    • Cost
    • Accumulated depreciation
    • Gain/Loss

Goal

Configure D365 to produce clear, standard disposal entries and provide full visibility into the asset lifecycle.
 

Any examples or recommended setups would be appreciated!

Categories:
I have the same question (0)
  • Verified answer
    André Arnaud de Calavon Profile Picture
    306,308 Super User 2026 Season 1 on at
    Hi Ashleyyri,
     
    For disposal (sales or scrap) you need to configure additional disposal parameters. The upper grid usually has indeed the same Main and offset account. Using the bottom grid, you can manage which posting types will be reversed and what accounts will be used. The net book value usually has the same accounts, but other types like depreciation prior years and this year do have differences between the main account and the offset account. 
    The total posted amount per post value will be deducted from the main account (balance accounts) and posted towards the offset account. In case there was a net book value when scrapping the asset, the result will be visible on the offset account. See as example the screenshot below. 
     
    The exact implementation depends on the details of main accounts in the chart of accounts. I had a quite tricky scenario in the past where investments for the current year were posted on one account where that balance was moved to another account for investments in prior years. Such scenario requires some additional thinking.
     
     
  • Ashleyyri Profile Picture
    20 on at

    Thank you so much André, for the quick response/support!!

    This is really helpful and clarified the distinction between the top and bottom sections of the posting profile.

    Based on your explanation, I took another look at our setup.

    I noticed that within the Disposal (bottom) section, all of our post value types (depreciation, acquisition, adjustments, etc.) are currently mapped using the same main and offset accounts. It sounds like this may be the root cause of why we’re not seeing a clear breakout of asset cost, accumulated depreciation, and gain/loss in the voucher.

    There also does not appear to be a specific mapping defined for Net book value, which seems to be a key piece in driving the gain/loss behavior.

    I’ve included a screenshot for reference

    One thing I noticed when comparing to your example is that your configuration includes multiple books, whereas this setup reflects a single book (SLFM) used across all assets.

    I understand this can vary depending on overall design and business needs, but I wanted to confirm...Does having a single book impact how the Disposal (bottom grid) should be configured, or would the same best practice approach still apply regardless?

    As a next step, I’m planning to update the disposal configuration so that:

    • Depreciation-related post values reverse between accumulated depreciation and asset accounts
    • Net book value is mapped to flow from the asset account to the gain/loss account

    Before making those changes, I just wanted to confirm that this approach aligns with best practice.

     

    Thank you again!!

     

  • Suggested answer
    Arvind Bharti Profile Picture
    1,017 Super User 2026 Season 1 on at
  • Suggested answer
    Giorgio Bonacorsi Profile Picture
    3,532 on at
    Hello, 
     
    A brief explanation of the logic:
    • Net value: it's already the fixed asset value minus all the depreciation and revaluation. This residual amount become your capital loss;
    • Accumulated depreciation: We write-off everything because we scrap the fixed asset
    The configuration usually are:
     
    Ledger account:
    Main account
    Fixed asset
     
    Disposal
    Post Value Main account Offset
    Net book value Fixed asset Capital loss
    Depreciation (this year) Accumulated depreciation Fixed asset
    Depreciation (prior years) Accumulated depreciation Fixed asset
    Depreciation adjustments (this year) Accumulated depreciation Fixed asset
    Depreciation adjustments (prior year) Accumulated depreciation Fixed asset
     
    I hope that's helpful. Please let us know if it works.
     
    Giorgio
  • Suggested answer
    BillurSamdancioglu Profile Picture
    21,333 Most Valuable Professional on at
  • André Arnaud de Calavon Profile Picture
    306,308 Super User 2026 Season 1 on at
    Hi Ashleyyri,
     
    The single or multiple books depends on configuration requirements. Usually at implementations I do see a requirement for one or two books. The screenshot above was taken from the standard Dynamics 365 demo environment. 

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