Hello Lwebbie,
Couple of things you need to check internally first and then confirm.
--- Whether is this really required to maintain a separate main account 20325 for the item "100125993" or it should be always posted based on the item group for this item in main account 13110?
--- May be somebody is changing / removing the item from the posting profile setup (as you shown in the 1st screen shot) to post this in main account 13110 as per the item group; instead of 20325. Which means; there might be a 'Decision conflict' or 'Communication gap' in the organization which tends to such activity.
--- Review the roles and privileges assigned to all the users in your organization and make sure all roles and privileges are assigned as per the designation / position of each users in your company. So, that only those users can be able to maintain the posting profile setup and no other users should do the same activity other than the designated users.
--- Enable database log only for master data to track the changes made in master forms. Do not activate the database log for transaction data as it may slow down your system performance.
Additional suggestion: - You can further check with the developer to minimize the risk of such activity by considering below points.
--- Simply 'Cut' all setup sections from each module in AX.
--- Create a separate module named as 'Global setups'.
--- 'Paste' all module wise setups in the 'Global setups' section.
--- Create a new privilege to access this 'Global setups' section and assign this privilege only to those users who will be responsible to maintain this (other than 'Admin' users of course).
Doing this; no other users will be able to access the setup sections in any modules in AX.
Kindly check and update us.
Best regards,
Sourav Dam
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