web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

🚀 Season of Sharing Community Challenge Launch!
Ask A Community Pro
Introducing our New Video Series: Community Spotlight
News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / system automaticall ch...
Microsoft Dynamics GP (Archived)

system automaticall change the status of APPROVED purchase orders to UPAPPROVED

(0) ShareShare
ReportReport
Posted on by Community Member

Hi,

I'm facing an issue regarding purchase order approval in MS Dynamics GP 10. System automatically change the status of Approved purchase orders to Unapproved randomly. We’ve checked all the setup options and process. Furthermore, I also tried to find the solution from different community sites, but no solution is found regarding this problem yet.

Someone please guide me in this regards.

Umair Hassan

Maison Consulting & Solutions

*This post is locked for comments

I have the same question (0)
  • Community Member Profile Picture
    Community Member on at

    Hi Umair.

    Not sure if this is your scenario, but in GP if a PO is approved and a user enters the Purchase Order entry window that does not enough of a limit for the amount of the PO and attempts to change or Save the PO the status will revert back to being unapproved.

    Hope this helps

  • Suggested answer
    Richard Whaley Profile Picture
    Richard Whaley 25,195 on at

    This will occur if edits are made to a PO.  People will swear they have not changed the PO but if they open it in the edit window and save it, it can change to unapproved.  Make sure that users have access to inquiry functions and restrict access to the PO Entry/Edit window to only those that need access.

    PO Approvals are discussed in detail in our book Understanding Purchase Order Processing.  See it at Convergence in Atlanta!

  • Community Member Profile Picture
    Community Member on at

    Thanks Mr. Sagi and Mr. Richard for your kind reply.

    I've check all settings as mentioned by both of you guys.

    Ok, let me to show more detail on this point:

    Sometimes, when I try to receive the items (purchase order created just before receiving) and then system still shows the error message of unappproval although the Purchase Order is approved. Taking the scenario of Mr. Richard, no further entry have been made by other users, even all users are logged off. but still this error occurs.

    Your kind suggestion will be required.

    Regards

    Umair

  • Suggested answer
    Richard Whaley Profile Picture
    Richard Whaley 25,195 on at

    Was the PO Printed after it was created and approved but before it was received?

  • Community Member Profile Picture
    Community Member on at

    Yes

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

🚀 Season of Sharing Community Challenge Launch!
Ask A Community Pro
Introducing our New Video Series: Community Spotlight

Quick Links

Season of Sharing Community Challenge Launch!

Jump in, show your community spirit, and win prizes!

Women in Power Builds Momentum

Expanding mentorship, skilling, and AI innovation

Congratulations to the April Top 10 Community Leaders

These are the community rock stars!

Leaderboard > 🔒一 Microsoft Dynamics GP (Archived)

#1
Dan Liebl Profile Picture

Dan Liebl 2

#2
Shravan Attelli Profile Picture

Shravan Attelli 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans