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My company sells expensive equipment; the process of quoting the proper price includes negotiation and multiple factors, which include extended warranty, special provision for training, gain from installment sales and other factors. After taking into consideration all these factors a proper pricing is quoted to the customer.
The management wants to track components of pricing from the sales invoice, but the customer should not know about these internal components. In order to achieve this purpose, accountants enter a standard sales invoice with the equipment and price for the purpose of printing it to the customer, later and before posting, the accountants change the distribution manually to include the several sales accounts to reflect the components of the pricing.
For more clarification, the automatic distribution will be:
A/R Sales
The distribution that we want to get is:
A/R Gain from installment sales
Extended warranty sales
Cash price sales
Training sales
As you can see above, accountants breakdown the sales price to its components,
and remember the customer should receive an invoice with only the name of the equipment
and the price.
The best solution that fits our need is to enter all the details when preparing the invoice, in the same time showing only the equipment and the price to the customer regardless of the components.
How can we do this in GP?
Thank you for taking the time to help
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