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Should the hours in the "Vacation Available" field in the UPR00100 match the value in the "ID_Vacation_Time_Accrued" of the PTO00100? If not, what would contribute to a discrepancy between the two (outside of a manual PTO Adjustment)?
Thank you.
Hello,
The "ID_Vacation_Time_Accrued" in the PTO00100 would be the number of hours that you have accrued. This does not factor vacation that has already been used. The VACAVLBL in the UPR00100 would be the current vacation balance, (Accrued minus what has already been used).
I might accrue 100 hours of vacation, and use 10 hours of that vacation. So my PTO00100 would show 100 hours accrued, and my UPR00100 should so that I have 90 hours available to use yet.
There would be quite a few things that would make these 2 not match.
1. If the employee used vacation on a posted pay run.
2. If a PTO Adjustment Entry was made.
3. If the Employee Accrued more than their maximum that they are allowed to have available then the available amount would stop while the accrued could keep going up depending on setup.
4. If someone manually updated the Year-To-Date Accrued Hours field in the Employee PTO Maintenance window.
5. If someone manually updated the Available Hours field in the Employee Maintenance 'Vac/Sick' button window.
Ultimately, I would not expect them to match most of the time since they are tracking different things. The UPR00100 contains the true available vacation balance for the employee.
I hope this helps!
Isaac Olson
Microsoft Support
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