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Hey all,
We have an employee that imports employees. We apply the paycodes by defaulting from the employee class. They re-import customers each week in case address, etc. changes. They sometimes have the employee class switch which causes the employees deductions to be deactivated. Does anyone know how to change that setting in GP? I want to apply the paycodes without inactivating anything. I know its a little out there but just wanted to check.
Thanks!
Rebecka
Hey Terry,
So we had some similar thoughts. The issue we have found is that there current system doesn't make it apparent that an employee has switched so it is a very manual process to go through and check. They import several hundred people. There is a setting in the integration that you can turn off, but this unfortunately turns off the defaulting of paycodes. So if an employee switches employee classes, then they are fine, but if there are new employees then they don't get the defaults applied. They very much want this to be a "run integration once and be done" kind of thing, which I understand.
We don't currently have any deduction codes under the employee class. These are manually setup for employees after they are imported. So when we switch them from one class to another, it inactivates those deduction codes. The problem is if we add all the codes in there, then they will be applied to each employee as they are integrated in.
I'm thinking the only way to resolve this would be to create a more standard employee class. It wouldn't be so bad if GP gave us better payroll reporting options. It is sad that there are some reports we can only run by employee class.
Hello Rebecka,
I totally get what you are coming from. Classes can be so tricky because if do not have a code in a class and you change it, there is a prompt that pops up and it will inactivate everything on the employee record that is not on the class. There is no way to change this in GP, it just always does that. Is there anyway through the import to just leave class alone, and then make those changes through the front end instead? As there are some prompts that happen with class through the front end if you walk through the process. Another thought would be to have all the class have the same deductions if they can, if not, should we take deductions out of the class all together?
Let me know if you have further questions, thanks
Terry Heley
Microsoft
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