Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Deleting a PO with rec...
Small and medium business | Business Central, N...
Suggested answer

Deleting a PO with received not invoiced quantities

(1) ShareShare
ReportReport
Posted on by ahanson 212
Hello,
 
I have a scenario where goods were over received on a PO, but used so the receipt could not be reversed.
The vendor sent an invoice for the correct amount, which has been matched.
Now, the PO has been archived but is still open due to the "received not invoiced" quantity outstanding.
How should this be cleared out? Is the only option to remove it from the table? Again, it is archived.
 
 
Thanks in advance.
Categories:
Dynamics 365 Business Central
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 26,797 Super User 2025 Season 1 on at
    Deleting a PO with received not invoiced quantities
    Your only solution is to invoice the items. Can you confirm why you're not invoicing them if the vendor even sent you the invoice?
     
  • Suggested answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    Teddy Herryanto (Th... 13,166 Moderator on at
    Deleting a PO with received not invoiced quantities
    if you receive the goods, you should invoice it as well. because you are supposed to pay the goods that you received.
     
    if you no longer expect to receive the remaining invoice quantity, you can invoice the remaining quantity with zero price, meaning you receive the goods for free.
     
  • Suggested answer
    Inkey Solutions Profile Picture
    Inkey Solutions 1,991 on at
    Deleting a PO with received not invoiced quantities
    To clear this, the cleanest way is to create a purchase invoice for the over-received quantity, post it, and fully invoice the remaining amount. This will close the “received not invoiced” quantity without needing to remove anything from the table — even if the original PO is archived. and cancel that new invoice.
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 78,989 Super User 2025 Season 1 on at
    Deleting a PO with received not invoiced quantities
    Hi, As far as I know this status cannot be deleted, you can only invoice the received not invoiced quantities, delete the order, and then cancel the posted invoice.
    It is not recommended to delete orders directly from the table.
     
    Hope this helps.
    Thanks.
    ZHU
  • gdrenteria Profile Picture
    gdrenteria 15,615 Most Valuable Professional on at
    Deleting a PO with received not invoiced quantities
  • Suggested answer
    Jainam M. Kothari Profile Picture
    Jainam M. Kothari 1,277 on at
    Deleting a PO with received not invoiced quantities
    Hello,
     
    The Excess Qty is Received and Invoiced. So, it is suggested that you need to
     
    1. Post the Invoice for 2nd, 3rd and 4th Line for 403 Quantities.
    2. Then you can Cancel OR Post the Purchase Credit Memo of the same.
     
     
    Received But Not Invoiced cannot be deleted from the system.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Daivat Vartak – Community Spotlight

We are honored to recognize Daivat Vartak as our March 2025 Community…

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Kudos to the February Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 293,099 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 231,880 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156 Moderator

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans