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Finance | Project Operations, Human Resources, ...
Suggested answer

Extra GL entries during product invoice

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Posted on by 281

Dear All,

Hope everyone is doing well.

When I post the invoice with different invoice and posting date as showing for e.g.

pastedimage1621263745507v1.png

Then system shows some extra entries (that are doing nil itself with same GL account) that make audit difficult to justify these entries as:

DMC-281176 DMC-110013229 05/16/2021 050111000-PK-KHI-RG-Common-00000001-00000012-00000053 1,500.00 Purchase expenditure, un-invoiced
DMC-281176 DMC-110013229 05/16/2021 050022500-PK-KHI-RG-Common-00000001-00000012-00000053-DMC-IT-R02 -1,500.00 Purchase expenditure for product
DMC-281176 DMC-110013229 05/16/2021 010022102-PK-KHI-RG-Common-00000001-00000012-00000053 -1,500.00 Product receipt
DMC-281176 DMC-110013229 05/16/2021 010022102-PK-KHI-RG-Common-00000001-00000012-00000053 1,500.00 Purchase, inventory receipt
DMC-281177 DMC-110013229 05/17/2021 020010102-PK-KHI-RG-Common-00000001-00000012-00000053 1,500.00 Purchase, accrual
DMC-281177 DMC-110013229 05/17/2021 050111000-PK-KHI-RG-Common-00000001-00000012-00000053 -1,500.00 Purchase expenditure, un-invoiced
DMC-281177 DMC-110013229 05/17/2021 020010101-PK-KHI-Default-Default-00000001-00000010-00000013 -1,500.00 Vendor balance
DMC-281177 DMC-110013229 05/17/2021 050022500-PK-KHI-RG-Common-00000001-00000012-00000053-DMC-IT-R02 1,500.00 Purchase expenditure for product

Is there any configuration need so system should not show these transaction or is there any business reason so I can justify these transactions?

Thanks

Rahat Ali 

  • Ludwig Reinhard Profile Picture
    Microsoft Employee on at
    RE: Extra GL entries during product invoice

    Hello Rahat Ali,

    Is there any other question / issue not being answered for this thread?

    Best regards,

    Ludwig

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at
    RE: Extra GL entries during product invoice

    Hi Rahat Ali,

    In general, you cannot prevent AX from creating those voucher lines.

    As you mentioned, most of the go 'in and out' and offset each other.

    For that reason, they won't have any impact on your profitability shown in the P&L.

    Yet, it makes the voucher kind of crowded and difficult to read but I guess this is something you need to get used to when working with AX.

    For the invoice/posting date question:

    Here you need to check what has been entered during invoice recording.

    I would assume that those dates have been set differently and result in the outcome you shared above.

    Yet, also this is something that looks ok because the invoice data from your vendor invoice document must not be identical to the posting date in AX.

    Best regards,

    Ludwig

  • OsmanIstanbul Profile Picture
    2,814 on at
    RE: Extra GL entries during product invoice

    Hi

    On inventory model groups there is fields that you can determine posting setup. Are you okay with voucher that these dates are identical? Can you please share voucher for identical dates?

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