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Microsoft Dynamics GP (Archived)

Purchase Order Receiving Transactions - Description does not flow through to GL

Posted on by Microsoft Employee

Hi everyone:  I actually found a discussion on our issue, but it was dated from 2008.  The answer at that time was that the solution required some customization.  I am hoping that seven years later there may be a non-customization solution.

When entering a Receivings Transaction Entry on a Purchase Order (in the vast majority of cases, we use a Shipment/Invoice transaction), we lose the description detail from the Purchase Order when the transaction posts to the GL.   When we pull the GL data for the expense accounts, the Purchase Order descriptions are replaced with a generic "Receivings Transaction Entry" under the Reference field.  This makes it extremely difficult to analyze the activity in a GL account, without having to drill back to each transaction separately and manually add the detail to our worksheet.

Any suggestions on how to solve this issue and get our descriptions to flow into the GL?

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