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2013 GP Voiding a Payroll Check from a prior year

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Posted on by Community Member Microsoft Employee

We have the situation where a previous employee did not cash 3 checks and lost them from 2014. I recut these in 2015 but it will not let me void the checks in 2015 since they are 2014 checks.

How do I void these checks in 2015?

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Community Member Microsoft Employee on at

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RE: 2013 GP Voiding a Payroll Check from a prior year

Hi Pam,

This is b/c the Year 2014 is a closed year in Payroll, I assume.

If you want to correct the employee's W2 then you can only edit the Year End Wage file, and reissue a corrected W2.

If you want to reissue the checks this year, there is no way to void this, unless you "Open up the Closed Year 2014". Do you really want to do that?

So enter the check amounts in a payroll batch with a Pay Code setup as a Business Type Pay code Non-taxable; this way the Employee will not get taxed on the amount of the pay check

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If the Year 2014 is not a Closed year, which I cannot imagine being the case; you could change the system date on the left lower corner in GP to a date last year and then you should be able to VOID it! :)!

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Hope this helps,

Thomas S.