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Assign Item Charge on Items in Transit

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Posted on by JayJay18

Dear Community,

we transfer an item from location A to location B via transfer orders. It takes several weeks to transfer the item to Location B. So the item is several weeks "in transit".

During that time some costs incurre. We want to assign these cost to the item via item charge.

We can only assign the item charge to the Transfer Receipt Lines (so at the time when the item arrives in Location B).

But we have to create and post the invoive before, because this invoice needs to be paid soon. We can't wait to post the invoice when the item arrives in Location weeks later.

Does anybody have an idea how to solve this?

Thanks in advance!

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NAV_with_Narang 2,410 Moderator on at

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Hi JayJay 18 - To the best of my understanding, you can do the below:

1. Assign item charge to an invoice only when it has been received

2. Since you wish to pay the vendor prior, you can create a payment journal against the vendor number and post it without applying this payment to an invoice. Since you already know the amount to be paid, you can pay it

3. Let's say you process an invoice 2 days later, you can post the invoice and make sure to manually apply the payment with the invoice from the Vendor Ledger Entry, so that your vendor balance is not disrupted

This way you can post a payment in the system prior to the invoice with the only overhead of making sure to manually apply the payment with the invoice later
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IB-29041624-0 1,191 Moderator on at

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You should be able to assign the item charges to the original Purchase order receipt. Have you tried that?

If you do that the cost should be forwarded to the items that is in transfer.
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YUN ZHU 103,085 Super User 2026 Season 2 on at

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Hi, The easiest way is to cancel the transfer shipment.......
But this is new to BC22.
https://yzhums.com/35521/

Hope this helps.

Thanks

ZHU
KTA 1,200 on at

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If takes weeks to move it's not a transit, you should consider creating that transit itself a warehouse. For example if you send an item by ship, you should create ship as a warehouse, so you could create a tranfer from location A to ship and them put the charges throw the invoice.
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Greg Enns 1,122 on at

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I would suggest using a Prepayment Invoice against the Charge Item line.

1. Ship Transfer Order

2. Create PO with Charge Item line

3. Set Prepayment % = 100%

4. Post Prepayment Invoice

5. Receive Transfer Order

6. Apply Charge Item line to Transfer Receipt

7. Post PO.