Dynamics Community Forum Thread Details

Voiding a check in year 2022 affect the Year 2021

Here is a situation to share with the community folks to pick their brain.

An invoice was entered on 07/21 - Dr. Purchasing & Cr. Payable
It was voided on 06/22 next year- CR Purchasing & Dr Payable
JE for this Trx shows it is being voided 9/21 by Dr to Prepaid Exp and Cr to an Expense account
Then now it shows a Trx date of 12/2021 - Dr to PrePaid and Cr to Retained Earning.
it shows same JE # when I switch Years from 2021/2022 & vice versa.
does this have something to do defer

Trying to understand why it would affect the closed year turn the Trial Balance out of balance? Any idea

Categories:

You would have to look at the details of the record. A 'deferral would have a SOURCDOC of 'ALTRN'. The prefix on the ORGNTSRC on the record in the GL20000 table would tell you where it came from. Also, GL lets you post one historical year back, so if they did that, it would have the same JE in two years, where the prefix is GLTHS instead of GLTRX, and it is a 'GJ' type (General journal) in the historical years and a BBF type in the new year to carry the balance forward. This would mean it was keyed to the 2021 year after the GL year was closed.

The prefixes and trxdate, voiddate and posting dates and prefixes will help to tell the story. If you need help looking at the details of this data, please open a support case to have an engineer look at your data further with you. Thank you in advance.

Cheryl Waswick

Microsoft Dynamics GP Support

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