Supply chain | Supply Chain Management, Commerce

one Purchase Requisition line to be converted into multiple Purchase Orders in D365FO

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Posted on by TV-13111532-0

Currently, when a Purchase Requisition (PR) line is approved and converted to Purchase Orders, the system only allows the PR line to be converted into PO lines for the same vendor. If users need to purchase the requested quantity from multiple vendors, they must manually split the PR into multiple lines before approval.

Example scenario:

PR line Item: A Quantity: 100

Business requirement: PO1 – Vendor A – Qty 60 PO2 – Vendor B – Qty 40

Why system prevent change it ? any ideal ?

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Dynamics 365 Supply Chain Management

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Laurens vd Tang 4,670 Super User 2026 Season 1 on at

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Good day,

I believe this is a system limitation. There is also an idea registered on the Ideas portal:
https://experience.dynamics.com/ideas/idea/?ideaid=89c1ef48-ce68-e711-80c0-00155d7cd0b4

My suspicion regarding the reason is that it may be related to audit and control purposes. The vendor choice is part of the purchasing decision, and splitting demand creates multiple contractual commitments (different vendors, prices, lead times, and terms).

Best regards,

Laurens van der Tang

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André Arnaud de Cal... 303,995 Super User 2026 Season 1 on at

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Hi,

In my opinion, this is intended. In case you want to acquire the same product from different vendors, they may have different prices and conditions. The approval is not about an approval to buy a number of goods, but for the total financial impact and future obligations towards vendors.

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Mallesh Deshapaga 1,793 on at

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Yes, unfortunately, a single line cannot be split across multiple vendors. But, if you maintain the same item with multiple vendors, it makes the process a bit easier.

Additionally, if you want to enable splitting, a small customization can be added to the standard system: when you release the Purchase Requisition (PR) to Purchase Order (PO), there could be an option to select the quantity for each vendor, and separate POs would be created accordingly.

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salman ahmad 272 on at

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The system restricts one PR line to one vendor to maintain data integrity between approved, audited, and committed costs. Approved PRs often bind to vendor-specific agreements, and splitting a single demand line across multiple vendors post-approval can break budget control and approval workflows.

Approval Integrity: A PR is approved based on specific vendor, cost, and item details. Changing the vendor after approval violates the initial approval scope.

Vendor Agreements: The PR line is often linked to a pre-negotiated vendor contract. Dividing the line causes a conflict with the vendor-specific agreement.

Inventory/Financial Dimensions: Combining or splitting items with different inventory or financial dimensions is restricted to maintain cost accuracy

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