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Microsoft Dynamics GP (Archived)

Fixed Assets in GP2013

Posted on by Microsoft Employee

We added Fixed Assets to an existing GP user.  After doing the setup using 09/01/xx - 08/31/xx years, set the 2015 year to 50% for short year.  We used the data from their spreadsheet to enter the acquisition date, depreciation to date, original cost, life length, all straight-line depreciation.  Some acquisition dates are at the beginning of the month, some 3rd, 14th, 30th.  The last depreciated to date is 2/28/15.  In each of their companies there is at least one asset that is calculated differently than the spreadsheet.  Can someone tell me how the calculation is made when the routine is run?  We think is may have to do with the number of days in a month, but want to be sure before we pass the numbers to GL. 

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  • Suggested answer
    Redbeard Profile Picture
    Redbeard 12,931 on at
    RE: Fixed Assets in GP2013

    Connie -

    I am truly sorry I did not get to this earlier, I lost track of your post, and only stumbled upon it today.

    I will start by addressing your expectations of the setup options you chose. Here is an image of an excel file I created to reconcile your numbers.

    AssetValueCalculations.JPG

    Your expectation is Dynamics GP would compute the correct periodic depreciation rates in column C with the data you provided it. It would only do so, if you plugged in acquisition dates, which represented half the periods of depreciation as well. Changing acquisition dates is not practical

    Additionally, I think this approach is creative, but won't work, and if it would, 50% is not the number you would use, and since assets all have different original life numbers. The acquisition dates for the assets are not consistent. Here is an overview of what the depreciation should look like.

    AssetValueCalculations.JPG

    As you can see from the image above, the Life to Date depreciation (Depreciated So Far) is not consistent among this group of assets. The asset added in 1997 has been 79.5455% depreciated and the asset added in 2014 has been 27.7778% depreciated. 

    I have done what you are doing on numerous occasions. In my experience, the setup should be consistent with the typical configuration of every asset.  The actual acquisition date, cost and original life should be used.

    Then depreciation should be run to the current Depreciated to date of 2/28/2015.

    Since the General Ledger posting has already been done, the General Ledger interface should be run and deleted instead of posted to the General Ledger.

    One exception to this setup are assets which are retired/disposed of prior to the current depreciate to date. Retirements require a bit more finesse. If you are retiring assets, you should run depreciation on assets to the retirement date period and then retire them individually.

    If you have additional questions, don't hesitate to ask, and/or reach out to me via email.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Fixed Assets in GP2013

    Hi Harry,

    Did you see the post I made April 27 with examples?  The client is getting anxious and would like this to be resolved sooner than later.

    Connie

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Fixed Assets in GP2013

    Fiscal year 9/01/xx - 8/31/xx in FA Calendar built from GP Fiscal periods.  Set Depreciation Percentage to 50% since manual depreciation have been posted to GL through 2/28/15 for all assets.

    Working example:

    Acquisition date 8/31/1997, life 22yrs, cost 201,655.38 Straight line 3/31/15 projection $763.80 matches their manual amounts from prior months.

    Non-Working example:

    Acquisition date 6/30/2003, life 30yrs, cost 1,556,978.20 Straight line 3/31/15 projection $3707.09 expecting $4324.94 to match their manual amounts from prior months.

    Acquisition date 4/01/2014, life 3yrs, cost 29,528.70 Straight line 3/31/15 projection $703.06 expecting $820.24 to match their manual amounts from prior months.

    Thank you for taking a look.  If you need anything further, please let me know.

    Connie Beach

  • Redbeard Profile Picture
    Redbeard 12,931 on at
    RE: Fixed Assets in GP2013

    Perhaps you could include a few examples of Assets where the depreciation doesn't match up to your expected figures. It would also help if you could include the acquisition date, cost basis, original life, depreciation method, etc.

  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Fixed Assets in GP2013

    The functions are mentioned above, just let your DBA look in the GP Company database,

    Your feedback is highly appreciated,

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Fixed Assets in GP2013

    I will have our DB person look at this with me today.  Can you send the functions so, I can review and have the scripts written?

    Thanks.

  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Fixed Assets in GP2013

    I have tracked this case once on the SQL level to find out the logic behind calculating fixed asset related values such as YTD, LTD, Current depreciation amount and net book value.

    I ended up with few user defined functions calculating such values which definitely have the logic you are looking for. They are technical and you do need the assistance of someone with DB knowledge to get the script of these functions in a sorted way so that you do understand the tiny details of such calculations.

    These functions are:

    • FA_CalcCurrentDepreciationDetail | Current Depreciation Amount
    • A_CalcYTDDepreciationSummary | YTD Depreciation Amount
    • A_CalcLTDDepreciationSummary | LTD Depreciation Amount
    • FA_CalcNetBookValueSummary | Net Book Value

     

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