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Using Bin Numbers without Being Forced To Enter Them

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Posted on by JE-20081519-0

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Hi:

We simply want to tie a Bin Number to an Item, and we'd like to have the privilege of entering this bin into the transaction screens housing this item.

But, we don't want to set up a "bin mandatory" situation.

The bin number will simply be a reference. We don't want users to be forced to enter the bin number.

Is this possible and, if so, how?

Thanks!

John

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Dynamics 365 Business Central

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Khushbu Rajvi. 17,377 Super User 2025 Season 1 on at

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Using Bin Numbers without Being Forced To Enter Them

Hope this helps as well: Assign Default Bins to Items - Business Central | Microsoft Learn
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YUN ZHU 84,278 Super User 2025 Season 1 on at

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Using Bin Numbers without Being Forced To Enter Them

Hi, hope the following helps as well.

How to set up the Location mandatory and Bin mandatory in Dynamics 365 Business Central

https://yzhums.com/33037/

Thanks.

ZHU
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Mansi Soni 3,391 on at

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Using Bin Numbers without Being Forced To Enter Them

Yes, in Business Central, it is possible to tie a bin or location reference to an item without enforcing warehouse rules such as making bins mandatory. If you simply want to provide guidance on where an item is stored - without requiring users to enter a bin during transactions - you can achieve this using either the Default Bin Code or the Shelf No. field. One option is to assign a Default Bin Code at the Item Location level. This allows the bin to appear as a default suggestion in transactions like sales orders or item journals, but as long as the Bin Mandatory setting is not enabled on the Location Card, users are not required to enter or validate a bin.

Alternatively, you can use the Shelf No. field on the Item Card, which is a purely informational field meant to indicate where the item is stored. The Shelf No. has no effect on inventory processing or posting and serves solely as a visual or printed reference for users. This is the simplest approach if you just want to display a storage reference without involving warehouse management features.

Both methods allow you to reflect storage details without forcing the user to input or validate them during transactions.

Hope this answer will help you!

Regards,
Mansi Soni
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Ben Baxter 5,810 Super User 2025 Season 1 on at

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Using Bin Numbers without Being Forced To Enter Them

I 100% agree with Richard. You should use the "Shelf No." field on the Item Card. It is a simple reference that can be displayed on the Lines throughout the system. You'll likely need to update some reports to display this field on printed documents, if you want that. The system does not track inventory per Shelf, so you don't have to worry about whether someone put in the wrong Shelf. It is simply a guide and not a requirement.

Once you record an Item in a Bin, the system is going to want you to use that Bin field in the future, even if it isn't mandatory. I would never suggest someone use Bins without the Bin Mandatory flag set.

Best Regards,

Ben Baxter

Accent Software Inc
RH-23080918-0 35 on at

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Using Bin Numbers without Being Forced To Enter Them

Hello there,

If I understand the request properly, then I would suggest using the "Shelf No." field on the item card, under inventory instead, if it is only for guidance/reference.

If you enter locations & bins on certain transactions, then you will down the line need to enter it when you consume our move it. I would not recommend to semi-use bins on locations, either you go for it or you dont.

One could for exemple have one location, with bin mandatory, and then you have one bin that you always use, and then in some cases you put items on the other actual bins from time to time. But in that case, all transactions would have a bin code (even tho they would be on the same one), and in those cases where you want to put in on the actual bin code, then you do that.

But that is my take on the matter.

Br,

Richard
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Sagar Dangar, MCP 538 on at

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Using Bin Numbers without Being Forced To Enter Them

Hi,

Yes it is very much possible. you can setup bin mandatory =false on location
Gerardo Rentería Ga... 19,674 Most Valuable Professional on at

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Using Bin Numbers without Being Forced To Enter Them

Hi, good day
I hope this can help you, and give you some hints.

Assign Default Bins to Items - Business Central | Microsoft Learn

What is a Default Bin? - Dynamics 365 Business Central

Best Regards
Gerardo
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Khushbu Rajvi. 17,377 Super User 2025 Season 1 on at

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Using Bin Numbers without Being Forced To Enter Them

Hope this helps as well: https://learn.microsoft.com/en-us/dynamics365/business-central/inventory-how-work-item-tracking

https://yzhums.com/33037/
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Ramesh Kumar 5,115 on at

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Using Bin Numbers without Being Forced To Enter Them

You can keep the 'Bin Mandatory' toggle turned off and simply set the Default Bin Code to your preferred bin

Thanks

Ramesh

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JE-20081519-0 1,973 on at

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Using Bin Numbers without Being Forced To Enter Them

@RockwithNav: The locations have never been set up for bins. So, they're already disabled in that sense. When I try to enter a free form code in the Bin field in any transaction screen, an error appears saying that the bin doesn't exist in the Bin table.