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Microsoft Dynamics GP (Archived)

Smartlist for Distribution Accounts (unposted Transfer Entry)

Posted on by 485

I am using GP 2010. While performing Inventory Transfer Entry, I made a batch. Enter all the items to be transferred from one location to another. and I assign respective accounts from Distribution button (Item Transfer Entry). I have saved the Batch/Entry. Did not post yet. Now I want a smartlist/report from where I can see my saved batches (for Item Transfer) with assigned distribution accounts. Purpose is, while there are data entry operators who are assigning accounts (manually, due to some other reasons), I want to observe all the attached accounts before posting. Can I do that from Smartlist Builder? if yes, which tables will be used to create such smartlist or any other solution?

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  • adeel333 Profile Picture
    adeel333 485 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    L Vail once again, thank you so much for your help. It is really a life saver :)

  • adeel333 Profile Picture
    adeel333 485 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    I have created another QUERY by using posted tables for the posted transactions.

  • adeel333 Profile Picture
    adeel333 485 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Tristan thank you so much for your continuous support and help. You guys rock. :)

    I have mentioned my required fields, I hope that can give you a clear picture. :)

  • Suggested answer
    adeel333 Profile Picture
    adeel333 485 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Thank you so much Leslie, you are a life saver :)

    above SQL query worked great for me. The fields which I need are:

    Batch Number - Doc Number - Doc Date - Doc Type - Item No - Item Desc - Item Class - UOM - Unit Cost - Extended Cost - From Site - To Site - Qty - Transfer from Qty type - Transfer to Qty Type - From Account No - From Account Description - To Account No - To Account Description

    where Transfer from Qty type (e.g. ON HAND) Transfer to Qty Type (e.g. IN USE)

    I highly appreciate your support and knowledge. awesome... :)

  • Suggested answer
    Tristan Clores Profile Picture
    Tristan Clores 2,812 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Hi Adeel,

    I think Leslie is right, SLB won't be usable for this.

    I think it would be best to create an SQL View on this.  You will need to link the 3 tables I mentioned though by their ACTINDX.  

    Let us know what fields you want to appear so we can help on the script you can use. :)

  • Verified answer
    L Vail Profile Picture
    L Vail 65,271 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Hi Adeel,

    We'll get this for you - you've come to the right place. From what you said, it seemed to me that Tristan's tables were spot on. What information is missing? Moreover, what do you want it to look like. My concern about using something other than a view is the need to have the Account Index Master and Account Master included twice in the query. I do not think even SmartList Builder can do that. I think you would have better results if you could create a view, as Tristan mentioned, that could alias the tables. Then you could use the view as your data source. If you could give us the column names of the information you are imagining it might help us get you to what you want. I roughed out a quick and dirty SQL statement that will get you started:

    SELECT IV10000.IVDOCNBR AS Doc_Number, IV10000.DOCDATE AS Doc_Date, IV10001.ITEMNMBR AS Item_Number, IV10001.TRXQTY AS Qty, IV10001.UOFM AS Unit_of_Measure, IV10001.UNITCOST AS Unit_Cost,

    IV10001.EXTDCOST AS Extended_Cost, IV10001.TRXLOCTN AS From_Site, IV10001.TRNSTLOC AS To_Site, IV10001.TRFQTYTY AS Qty_Transferred, GL00105.ACTNUMST AS Inventory_Account,

    GL00100.ACTDESCR AS IV_Acct_Description, GL00105_1.ACTNUMST AS IV_Offset_Account, GL00100_1.ACTDESCR AS IV_Offset_Acct_Description, IV10001.USAGETYPE, IV10001.TRTQTYTY, IV10001.IVDOCTYP

    FROM GL00100 INNER JOIN

    IV10000 INNER JOIN

    IV10001 AS IV10001 ON IV10000.IVDOCNBR = IV10001.IVDOCNBR ON GL00100.ACTINDX = IV10001.IVIVINDX INNER JOIN

    GL00105 ON GL00100.ACTINDX = GL00105.ACTINDX INNER JOIN

    GL00100 AS GL00100_1 INNER JOIN

    GL00105 AS GL00105_1 ON GL00100_1.ACTINDX = GL00105_1.ACTINDX ON IV10001.IVIVOFIX = GL00100_1.ACTINDX

    WHERE (IV10000.IVDOCTYP = 3)

     I imagined that you wanted something similar to the following.

    Doc Number

    Doc Date

    Item Number

    Quantity

    Unit Cost

    Extended Cost

    From Inventory Distribution Account

    From Inventory Dist Acct Desc.

    From Inventory Amount

    To Inventory Distribution Account

    To Inventory Dist Acct Desc

    To Inventory Amount

    What does what you want look like?

    Kind regards,

    Leslie

  • adeel333 Profile Picture
    adeel333 485 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Thank you for your reply.

    I have checked, but didn't able to get my required results... seems like I am missing something.. :(

  • Suggested answer
    Tristan Clores Profile Picture
    Tristan Clores 2,812 on at
    RE: Smartlist for Distribution Accounts (unposted Transfer Entry)

    Hi Adeel,

    You can use Smartlist Builder or SQL to get this done.

    Tables you can use:

    IV10000

    IV10001

    GL00105

    The IV10001 tables should be linked to the GL00105 so you can get the whole distribution account number.  

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