Dynamics Community Forum Thread Details

Legacy System Payment Processing: Best Approach in BC

I have a client who wants to handle payment processing process similar to how it is in the legacy system.

Attached below is the legacy data entry screenshot to help understand how the legacy works.

Below I've annotated the data entry fields.

Would appreciate any insights, advice, etc.

Thanks.

                                    *******************************************************************

1) Vendor No   Pre-populates vendor name and address
2) Invoice No   Enter invoice number
3) Inv Date        Enter date on invoice
4) Inv Amt       Enter total amount of invoice
5) Terms           Pre-populates vendor terms
6) Due Date   Enter due date on invoice
7) Frt Amt       NA
8) Dct Due Date   Discount for early payment
9) Disc Amt   Amount of discount for early payment
10) Memo        Note/memo re invoice
11) Hold           Y/N
10) Pay cycle   NA

   G/L Account       Description           Distr Balance
=======================================================================

    ####-##           text description of G/L#       $amount

EX:Purchase Invoice

   1380-00                    Inventory                                   9872.00
   1400-00                    Freight                                          823.00

The base Purchase Invoice entry will handle this without change.

The Purchase Invoice Number should default in when you select New, so the first thing you enter is the Vendor No. which will default in the majority of your list.

You may need to adjust the Due Date on the Header to match the Vendor's Invoice. You can enter the Vendor's Invoice Number at that time as well.

Then you would enter the line detail, in this case the Inventory and Freight Lines. If the Vendor has been setup properly the discounts will all calculate based on your Payment Terms setup.

You would just post the invoice after verifying the totals (system calculated) match the Vendor's Invoice.

Don't get hung-up on the sequence, as the new system is going to greatly reduce the data entry required as most of it will default in.

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