How to record an Invoice as paid when paid online?

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Posted on by Clouddweller

Some of my vendors only accept payment through their online portal. I am having a hard time clearing my accounts payable in GP because of this. My current process is to issue a PO, receive the parts in inventory, Match up invoices. But how do I pay the invoice? I can print a check or upload EFT, but I've already paid online. Not by credit card, but by an ACH draft pulled from my account. The Vendor won't allow for me to push ACH to them from my bank. I'm having the darndest time getting my bank records to match up with my invoicing and PO system. I can manually enter a sales transaction, but then that won't allow for me to issue POs and receive parts.

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Financial Management

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Clouddweller 5 on at

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RE: How to record an Invoice as paid when paid online?

I will go ahead and test this out. thank you for your help.
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Bill Campbell 22,647 on at

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RE: How to record an Invoice as paid when paid online?

I had to deal with something similar and what we did was treat the ACH draw on the bank as a MANUAL CHECK.

This worked for us as we simply then used the date 20200415 as the CHECK number - or if you have a unique ACH number per transaction - then apply the manual check to the invoice.

Hope this helps.