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Posted on by Jennifer H

Hello,

What is the best practice to fix a purchase order that was entered wrong, but the product was already received? When you attempt to enter the invoice from the receipt it plugs the PPV, but I'd rather have the purchasing manager correct the po to avoid errors in cost of good sold.

If you could advise what the best way to go about this I would appreciate it.

Thank you,

Jennifer

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Microsoft Dynamics GP

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Joseph Markovich 3,900 on at

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RE: PPV

Hi Jennifer-

Just adding onto Brandon's answer:

When entering the invoice in Enter/Match Invoices, any cost variance can revalue inventory and true-up COGS all at once. When matching the invoice to the receipt, there is a checkbox to revalue inventory to the cost on the invoice. Then you make sure the GL account next to that box is the account you want (it could be the inventory account or a separate PPV account).

Then a red equal sign with a line through it shows next to the Unit Cost field to show you the cost is different than what was on the receipt.

Once you post, GP will adjust inventory and COGS (if any of the items on the receipt have already been sold or removed from inventory) -- along with accrued purchases and AP.

I hope this helps.

Thanks.
Joe
Hokuminaria 2,950 on at

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RE: PPV

Hello Jennifer,

I would try doing a Return on the PO. Once returned, you can re-enter the PO with the correct informaiton.

You can use the KB below to determine what type of return to use depending on the status of the original receipt and/or items that were received

support.microsoft.com/.../information-on-the-return-transaction-document-types-that-are-available-in-purchase-order-processing-in-microsoft-dynamics-gp-4b959214-a8b0-c265-88ea-a8f3dcc6846c

I hope this helps!

Thank you!

Brandon Jarrett | Microsoft Support Engineer.