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Finance | Project Operations, Human Resources, ...
Suggested Answer

Bypass Time Entry Approval

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Posted on by

Hello, I would like to bypass the out of the box process meaning (New Time Entry -> Submit -> Approval -> Actuals are created)

Out of the box functionality:

  • A user is set as a Project Approver on Project Team Members. That user will then be able to approve all Time and Expense Entries related to the Project.
  • A user submits Time/Expense Entries -> Journal Lines are created -> a Project Approval record is created.
  • A Project Approver approves the submitted entries -> Actuals are created.
  • If the entries are rejected, the submitter will see the related entries as “Returned” on the Time Entry entity.

My end goal is to create a new time entry, submit it and done, without the need for an approval by someone. 

I added a business process flow that would take a submitted time entry and set it's entry status to approved, but when I submit a record I get the following business process error: 

" A time entry with status "Approved" must be associated to an approval with record state "Approved" or "Recall Request Rejected""  which makes total sense.

Has anyone implemented this?

 

I have the same question (0)
  • Suggested answer
    Sarah Daniel Beshay Profile Picture
    Microsoft Employee on at

    Hi Andreas,

    With out of the box logic, when you submit a Time entry a Project Approval record will be automatically created.

    You can try creating a plugin to set the Project Approval entity record to be created to have the status "Approved", this way when you approve the time entry there will already be an associated approved approval record.

  • Suggested answer
    apa Profile Picture
    8,284 Moderator on at

    you have to first submit the TE and then approve it. I've done this with a cloud flow when importing TEs:
    https://daytodaydynamics365.com/dynamics-365-project-operations-importing-time-entries-part-i/

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