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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Wrong Invoice Amount p...
Microsoft Dynamics AX (Archived)

Wrong Invoice Amount posted

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Posted on by benjamin84 2,065

Dear All,

Please help.

We have purchase order # 10
item BCR with qty 1, unit price 7.34 USD, but the posted invoice amount is 8.15 USD ( my user accidentally amend the value and post it )

for this we taken workaround by create purchase order return.

later, my user create purchase order return # 15,
but the posted invoice amount for this return order is 8.57 USD.

Right now, my user already create po # 17 and posted the correct invoice.

Please help, what solution we could do for the wrong posted invoice amount for origin po # 10 and return order # 15

Thank you

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  • Verified answer
    benjamin84 Profile Picture
    benjamin84 2,065 on at
    RE: Wrong Invoice Amount posted

    Hi Ludwig,

    a little bit different.

    but basicly yes, the work-around you suggested is the fit solution.

    po # 17 has been posted with correct invoice amount and has been settled with vendor payment.

    the posted invoice amount for PO# 10 is 16,243.30 => will make purchase order with return type # 22, and settled invoice # 10 with invoice # 22

    the posted invoice  amount for purchase order return type  is # 15 is -16,573.90 => will make normal purchase order ( positive qty ) # 21 , and settled invoice # 15 with invoice # 21.

    this should be the work-around right.

    basicly its zeroing the amount, and once settled its will disappear from open transaction.

    Thank you

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Wrong Invoice Amount posted

    Hi benjamin84,

    Thank you for this clarification.

    If I get you right then PO#17 corrects PO#10. Is that correct?

    This leaves PO#15 with an incorrectly posted amount of 16573.90

    You can post another return order for PO#15. For -16573.90

    This can be achieved by making use of a return order purchase order type and the 'copy from all' functionality and inverting the sign.

    Thereafter, please ensure that the return is market with the original receipt to ensure that cost prices are identical.

    (PO lines - inventory - marking)

    By making this transaction in a new PO (e.g. PO#18) you basically corrected all transactions recorded so far.

    Once all transactions are corrected you can finally create a new PO#19 for the correct amount that has been agreed upon with your vendor.

    Best regards,

    Ludwig

  • benjamin84 Profile Picture
    benjamin84 2,065 on at
    RE: Wrong Invoice Amount posted

    Hi Ludwig,

    PO # 17 has been posted with correct amount.

    those value only example Ludwig,

    this occurs for po # 10 and po # 15 only.

    but the posted invoice amount for PO# 10 is 16,243.30, while the posted invoice  amount for po # 15 is 16,573.90.

    the differencies is 330.60 USD.

    is adjustment the workaround for this ?

    if yes, what adjustment should be made for this.

    or I should create again 2 purchase order positive ( po # 21 ) and return po negative qty ( po # 22 ), then settle #10 with #22 and #15 with # 21 to zeroing the value.

    thank you

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Wrong Invoice Amount posted

    Hi,

    Is it right that PO #17 records the correct amount of $7.34?

    For the correction of PO #10 and PO #15: Is the difference of $0.42 cent only for a single item that has been purchased? If this is the case then I would probably not do anything because this cent difference is so small that any correction that you are doing causes more internal costs for you and your colleague than the correction posting fixes. Provided that this is the total difference, I would consider this as insignificant from an accounting perspective and simply leave it.

    However, if you talk about a purchase order that has been made for several thousand items that causes a total difference of x times $0.42 then I would consider making an adjustment of PO #10 and PO #15.

    Best regards,

    Ludwig

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