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[Scenario] What should be the right way to reverse this po?

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Posted on by joshtechsolutions 4,222
Hi Community,
 
May I find out when we create a Purchase Order and invoice the PO, then proceed to consume the item in Production, and the Produced item will be sold which means, creation of Sales Order and invoiced the SO.
 
Now if users want to reverse the PO?
 
What should be the right way going forward to reverse this po, considering that the items has been consumed and sold.
 
Thank you !
Categories:
Sales
Purchasing
  • Verified answer
    Jun Wang Profile Picture
    Jun Wang 7,146 Super User 2024 Season 2 on at
    [Scenario] What should be the right way to reverse this po?
    the information, like previous comments, is rather high level, which entails various scenarios. I guess your question is mainly about how to bring back items posted as consumed in a production order. There are basically 2 scenarios
     
    1 if the item has been posted as consumed by the production order hasn't been marked as finished. Then you could post negative consumption to bring those back into inventory.
    2 if the production order is marked as finished, which means all posting on the inventory and financial side has been finalized. You won't be able to use the method in the first scenarios. You could use item journal to do positive adjustment to bring back items as needed.
     
     
  • Suggested answer
    Andy Wingate Profile Picture
    Andy Wingate 201 on at
    [Scenario] What should be the right way to reverse this po?
    Hello
     
    Since the item was used, you cant return it. I'd suggest simply creating a Purchase Credit Memo, set the vendor and use the Copy document to copy the Posted Purhase Invoice you wish to reverse.
     
     
    Best
    Andy
  • gdrenteria Profile Picture
    gdrenteria 9,472 Most Valuable Professional on at
    [Scenario] What should be the right way to reverse this po?
  • Suggested answer
    Ben Baxter Profile Picture
    Ben Baxter 4,559 Super User 2024 Season 2 on at
    [Scenario] What should be the right way to reverse this po?
    There are some gaps in the request.  Do you need to return the product to the Vendor?  Do you only need a financial reversal?  You didn't explain the reason for the reversal and what your expectation is.
     
    A Purchase Credit Memo can be used to apply a financial reversal of the payable to the Vendor, but you'd still have the consumption cost on the Production Order.
     
    A Purchase Return Order can be used if you need to ship the component back to the Vendor, but you would likely need to undo the consumption to get it back in inventory.  If the Production Order has already been Finished, this would not be an option.

    If you could further explain what you need out of the system, perhaps we can tell you ways to manage the transaction(s) in the software.
     
    Best Regards,
    Ben Baxter
    Accent Software Inc

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