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Editing posted GL Transaction

Posted on by 180

Is it possible to edit the description field on a posted GL transaction?  The situation is that GL transactions were posted without a description and instead of reversing the batch and posting again with a description, we are trying to modify it.  This would alleviate multiple debit and credit lines.    

  • Michele Matuszak Profile Picture
    Michele Matuszak 180 on at
    RE: Editing posted GL Transaction

    Thank you for your time!  I will give this a try along with Rick's suggestion.  

  • Verified answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Editing posted GL Transaction

    As per my response, you might need those added filters as Alexandro stated.  However, most JE entries end up with the same description on each transaction since the description field from the previous line is automatically carried down to the next transaction.

  • Verified answer
    RE: Editing posted GL Transaction

    Like rick says, the only way is updating the GLTran Table, but you also need to put the Account and Sub in the "WHERE" to ensure that only affect that record.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Editing posted GL Transaction

    As far as I know, there is no SL screen that will give you read/write access to a posted GL transaction.  So, the only way to do this is with a SQL update query similar to

    update gltran set trandesc = 'the desired text' where module = 'GL' and batnbr = 'xxxxxx' and trandesc = ''

    You may have to add some more criteria depending on whether you want different descriptions on some of the transactions.

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