We work in the government contracting space. We produced invoices, submitted them, and they were paid. Now we are being told that we were invoicing incorrectly and need to correct it and re-submit. Can we void invoices that have been paid already? If so, what happens to the payments. What else can this mess up in the system other than banking? We're talking about 3 to 4 months of invoicing.
Kea
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If the draft has already been printed, you can’t delete it. You can reverse it, but you can’t delete it. To answer the question about deleting drafts though, you can delete a draft that has not been printed yet. When the draft is deleted, only the header record is deleted. The detail is still there and can be selected on another draft.
If I delete the draft, will the selections become available again? I need to transfer the selections to another project that will be created.
You can ‘reverse’ an invoice in Flexible Billings. Even if it has been paid. The invoice reversal process creates two new drafts. One you cannot change, and one that you can change or correct.
Example: Assume draft number 1000000001 is invoiced and the amount of that invoice is 500.00. Then you reverse that invoice using the BI.IRV.00 screen. You would have two new drafts created that might look something like this:
Draft number Amount inv_status
1000000001 500.00 PO
1000000002 -500.00 PR
1000000003 500.00 IP
The two new drafts created are 2 and 3. Draft number two is a reversal of draft number 1. It is created with a status of PR (printed) so they can’t change this one. All they can do is post it. Draft number three is a duplicate of draft number 1. They can change this one if something was wrong with the first invoice. If they had an incorrect amount, incorrect project, etc., they can edit this draft before printing and posting it.
You can reverse payments in the Application Inquiry/Reversal Screen.
Flexible Billings
What Module were these Invoices created in?
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