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Customer Service forum

Creating a Case for a Lead

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Posted on by 565

Hi all,
We have an requirement to be able to create Cases for leads.
I have created 1:N relationship from Lead to Case, the setup a rule to put a generic customer called (Lead) in the customer field beacause it's a requierd filed.
The problem that i can't sent email to the leads from the case activities.

Thanks a lot.

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  • LeoAlt Profile Picture
    16,341 Moderator on at

    Hi partner,

    I did not fully understand your question. What is your ultimately goal, create cases for leads or send email to leads?

    If you want to create case or send email automatically, you could use workflow.

    Could you kindly share your complete requirement so that we could help you better?

    Best Regards,

    Leo

  • Suggested answer
    Ben Thompson Profile Picture
    6,350 on at

    That's by design as the system is designed to send emails to the parties that are connected to the case (i.e. the generic customer) not the lead.

    Now you could solve this with custom code (when an email is created if the regarding record is a case and the customer on the case is generic customer set the email address to the one on the lead) but that's a mess and really doesn't do what you want to do here.

    I would however, recommend looking at the process and see if the following is acceptable:-

    1) when a lead is created create a contact record for the customer but add and set a "is lead" flag to the contact record.

    1b) update the lead record so that the newly created contact record is recorded within the lead

    2) use that contact record as the basis of the case record.

    This has the following advantages

    1) you can do the above via a workflow (so no code required)

    2) it means that were this lead to become a customer you will have the complete history

    3) things will work as expected so when a reply email arrived dynamics will attach it to the appropriate case.

    And I do know that it will result in more contact records being created by the "is a lead" field will allow you to filter them out of any contact based reported.

  • happyman Profile Picture
    565 on at

    Hi SAlt,

    Thanks for your feedback.

    I'll give more details about my request.

    When i create a case for a lead, i hide some fields such as customer that i fill in automatically by a generic record called (Prospect), because this field is requierd.

    Capture1.JPG

    When i try to send an email to my lead through the case page, i get the generic customer not my lead record.

    Capture1.JPG

  • Suggested answer
    Ben Thompson Profile Picture
    6,350 on at

    And as I said above that is by design. The only way to resolve it would be programmatically change the email address to the lead or by creating a contact record and using that as the customer of the case.

    My preference would be the second option as the first one just opens a bigger can of worms as you try to resolve the issues that will occur.

  • happyman Profile Picture
    565 on at

    Hi Ben Thompson,

    Thanks a lot.

    I'll try to use this solution

  • Ben Thompson Profile Picture
    6,350 on at

    If you are happy with the answer could you mark the answers you like as verified

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