Skip to main content

Notifications

Announcements

No record found.

Dynamics 365 general forum

How to make data view only for the owner of the record?

Posted on by Microsoft Employee

I have a requirement where I need to save some data against a user record. 

1. Only a system level administrator should have access to write to and view the field

2. Other normal level users should only be able to read the data in the field for their own user record

Is the above scenario possible and if so how would we go about achieving this?

Categories:
  • Verified answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to make data view only for the owner of the record?

    Thanks Aric! I believe that's what we ended up going with, we just needed to store some data that only the assigned user was able to retrieve.

  • Aric Levin Profile Picture
    Aric Levin 30,188 on at
    RE: How to make data view only for the owner of the record?

    Hi cino,

    Are you talking about setting this for a single field, or for an entire entity record?

    If you want to restrict business unit permissions on a field, that is something that you might not be able to do out of the box.

    There are three levels of permissions that you can set:

    Business Unit, Security Role and Security Profile.

    If you are talking about the entire entity, this is very easy by setting user access to User Privilege level for the particular entity.

    Hope this helps.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to make data view only for the owner of the record?

    I should also add that the user should be able to call the web API to retrieve their own data, but not be able to see other user's data for that field

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

November Spotlight Star - Khushbu Rajvi

Congratulations to a top community star!

Forum Structure Changes Coming on 11/8!

In our never-ending quest to help the Dynamics 365 Community members get answers faster …

Dynamics 365 Community Platform update – Oct 28

Welcome to the next edition of the Community Platform Update. This is a status …

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 291,269 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 230,198 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans