Create notification / alert from item card

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Posted on by STP

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Hi all,

If there is a tick box in item card, and the end user would like to receive a notification / alert when the tick box is ticked on the item card.

Is it configurable?

Thanks.

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Dynamics 365 Business Central

Microsoft Dynamics NAV

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Mohana Yadav 61,248 Super User 2026 Season 2 on at

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Yes, you can write code in OnValidate trigger of that field and check if it is true then write code to send a notification/alert.

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OussamaSabbouh 18,805 Super User 2026 Season 2 on at

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Hello,

Not directly through standard configuration for any arbitrary checkbox on the Item Card. Business Central has built-in notifications and workflows for supported events, but if you need an alert specifically when a custom or standard checkbox is changed to Yes, you would normally need either a small AL customization to send a Business Central notification, or a Power Automate flow if the field is exposed and suitable for triggering. Standard workflow notifications only work for workflow events that Business Central supports.

Regards,
Oussama Sabbouh

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YUN ZHU 102,765 Super User 2026 Season 2 on at

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Hi, hope the following helps.

Dynamics 365 Business Central: OnValidate (Field) Trigger in Power Automate (Trigger a flow when a field is modified) – Business events

https://yzhums.com/54624/

Dynamics 365 Business Central: How to send a message in Teams using Power Automate

https://yzhums.com/19698/

Thanks.

ZHU

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ALI NASIK 32 on at

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Yes, this is configurable in Microsoft Dynamics 365 Business Central. The cleanest approach is to use a Notification triggered by a table event when the checkbox field is set to true.

The code will be something like this

Item Table

field(50100; "Send Notification"; Boolean)
{
Caption = 'Send Notification';
DataClassification = CustomerContent;

trigger OnValidate()
begin
if "Send Notification" then
ItemNotificationMgt.SendCheckboxNotification(Rec);
end;
}

procedure SendCheckboxNotification(ItemRec: Record Item)
var
MyNotification: Notification;
begin
MyNotification.Id := CreateGuid();
MyNotification.Message := StrSubstNo(
'Item "%1" has been flagged via the checkbox.', ItemRec."No.");
MyNotification.Scope := NotificationScope::LocalScope;
MyNotification.AddAction(
'Open Item', Codeunit::"Item Notification Mgt.", 'OpenItemCard');
MyNotification.SetData('ItemNo', ItemRec."No.");
MyNotification.Send();
end;

[EventSubscriber(ObjectType::Codeunit, Codeunit::"Item Notification Mgt.",
'OnSendNotification', '', false, false)]
procedure OpenItemCard(var Notification: Notification)
var
ItemRec: Record Item;
ItemNo: Code[20];
begin
ItemNo := CopyStr(Notification.GetData('ItemNo'), 1, MaxStrLen(ItemNo));
if ItemRec.Get(ItemNo) then begin
Page.Run(Page::"Item Card", ItemRec);
end;
end;

Email instead of in-app notification — swap the SendCheckboxNotification body with:

var Email: Codeunit Email; EmailMessage: Codeunit "Email Message"; begin EmailMessage.Create('recipient@company.com', 'Item Checkbox Flagged', StrSubstNo('Item %1 has been ticked.', ItemRec."No."), true); Email.Send(EmailMessage); end;

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Grigorios Mavrogeorgis 3,096 Super User 2026 Season 2 on at

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Hi, yes, this is doable natively, two ways really. Easiest is Field Monitoring, search that in Tell Me, add a line for the Item table and the checkbox field, set Notify to yes, pick a recipient and email account. It fires an email whenever that field changes value, no dev work needed.
If you want it inside BC itself rather than email, or need conditions beyond just "changed", Workflows can also trigger off an item field change and send an internal notification through Notifications instead of email, that one goes through job queue same as approvals do. Field Monitoring is simpler for just "tell me when this ticks", Workflow gives you more control if you eventually want an approval step or extra logic attached to it.

Glad to help - follow up if anything is unclear.
► If this solved it, marking it verified helps others too.
Regards,
Grigorios Mavrogeorgis
Business Central Consultant & AL Developer
Work: Gmsoft Limited
Blog: insidebusinesscentral
LinkedIn: linkedin.com/in/gregorymavrogeorgis

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