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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Goods received but not...
Microsoft Dynamics GP (Archived)

Goods received but not invoiced or invoiced entered directly without matching

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Posted on by Tater 40

 

We have a many cases where goods received but invoiced was entered directly.

Case 1 :

goods received :

Dr .Inventory

Cr.Accrued Purchases,   

and invoices was entered directly as

Dr.Proj Cost

Cr.Account payable

now how to rectify the situation as close the accrued purchase,match the invoice with the shipment and to how to generate - good received but not invoiced.

thanks in advance

 

 

 

how we can rectify the situation

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  • Dan Liebl Profile Picture
    Dan Liebl 7,320 on at
    Re: Goods received but not invoiced or invoiced entered directly without matching

    I would recommend doing a dr to Accr Purch, cr to Proj Cost.  That will correct the GL.    To clear the shipments go to Trx>Purchasing>Edit Purchase Orders and close the one affected.   That is probably the easiest way.

    Dan Liebl, CMA CPIM | Senior Consultant | OTT,Inc | DLiebl@OTT-inc.com

  • Tater Profile Picture
    Tater 40 on at
    Re: Goods received but not invoiced or invoiced entered directly without matching

    Thank you dan for your advice.Can you guide how to identify those cases completely before i rectify the status  .Is there any report where i cAN get as like in following columns :

    1) PO details  ,,,,,,, Shipment recd, txn no , date .......................invoice recd, txn no , date .

    2) Direct Purchase entries without shipment

  • Dan Liebl Profile Picture
    Dan Liebl 7,320 on at
    Re: Goods received but not invoiced or invoiced entered directly without matching

    The Received not invoiced report under Purchasing Analysis reports and also the PO status report.   It depends on how far back this has been happening.  There really is no 'magic' report, but using the 2 above, you will have to compare.  A guide would be to see if accounting has books closed by a certain period.  If so, then start from there to today.    It will probably require a 1 by 1 analysis to determine if it was not consistent.  

    Dan Liebl, CMA CPIM | Senior Consultant | OTT,Inc | DLiebl@OTT-inc.com

  • sandipdjadhav Profile Picture
    sandipdjadhav 18,306 on at
    Re: Goods received but not invoiced or invoiced entered directly without matching

    Tater,

    sandipdjadhav.blogspot.com/.../common-mistake-by-payable-clerk-with.html this may

    help you.

    Thanks

    Sandip

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