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Business Central forum

Migration tool - GP to D365

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I need to get more\better information on how easy or cumbersome it is to go from GP to D365. Help!

  • Suggested answer
    Community Member Profile Picture
    on at

    Current templates for data migration only focus on Chart of Accounts, Customers, Vendors and Items. The remaining history will need to be imported through manual efforts.

  • Suggested answer
    AJAnsari Profile Picture
    5,754 on at

    I would say it is no more or less cumbersome than bringing data in from QuickBooks or an Excel spreadsheet at this time. Here's why:

    A key shortcoming with Microsoft's data migration tools at the moment (whether you use GP, Excel, or QuickBooks) is that they all focus on migration of Master records, and not on import of any transactional data.

    Most customers at least want an opening balance for each G/L Account, and sometimes Net Change by G/L Account by month for the last 12 months (for comparative reporting), and to bring in opening Receivable balance for each Customer, Payable balance for each Vendor, and Inventory valuation and quantities.

    These can be done from the General Journal, Sales Journal, Purchase Journal, and Item Journal. BUT none of them have an Edit in Excel option out of the box. What I find curious is that there is an Edit in Excel button on the ribbon on the Batch selection screen for each journal, but not on the actual journals themselves (where it is needed).

    So you either need to type all that data in, or you have to get creative. What we've done is created and published a Web Service for each of those Journal pages, and did a little reverse-engineering to be able to Publish data from Excel to Dynamics 365 for Financials like you can from an "Edit in Excel" list. The pages you need to publish from Web Services are 39, 40, 253, and 254 (General Journal, Item Journal, Sales Journal, and Purchase Journal respectively). To help you figure out what default values in each journal are, key in one line in each journal. This way, when you "edit in excel" you will have a cheat sheet of sorts.

    One of these days, I'll made a video of this and post it on my blog, but here's an abbreviated set of steps.

    Make sure you've used the Edit in Excel option with Dynamics 365 for Financials at least once. Open Excel, go to Insert > My Add-Ins > Microsoft Dynamics Office Add-In (from under Office Add-ins), and click OK. Click on "Add Server information", and in the server information, populate this URL (edited for your tenant id):

    https://PutYourTenantIDhere.financials.dynamics.com/MS/WebClient

    Click OK. You may be prompted to reload the add-in; click Yes.

    Next, click on the gear icon (as circled in screenshot below), and scroll down to find a field called 'Company'. Use the Drop-down associated with this field to select the desired company, and click OK. 

    DataMigration01.JPG

    Next, click Design, then click on ADD TABLE, select one of the Web Services you created and published in Dynamics 365, select the fields you want, and click Done. You will need to hit Refresh to get the new template loaded up in Excel. Save this spreadsheet, and repeat this process with a new spreadsheet for each additional journal.

    You now have 4 Excel spreadsheets into which you can populate historical data and import into Dynamics 365 for Financials.

    I hope this helps. If this response answers your question, please verify it by clicking Yes next to "Does this answer your question?"

  • Jennifer Ranz Profile Picture
    Microsoft Employee on at

    Fara,

    Thank you for the questions around migrating GP to D365.  I will see if I can answer your questions.

    There is a current migration extension for GP to D365 for Financials. This extension is automatically installed as part of the deployment of Dynamics 365.  You can find it when you go to the assisted setup and choose migrate my data.  One note, in order to Migrate your GP data you have to be on the following versions of GP:

    GP2016                 16.00.0439                        June 2016 Tax Release .

    GP2015                 14.00.1010                        November 2016 HF/SP .

    GP2013                 12.00.2130                        November 2016 HF/SP  .

    Within these versions there is a process to create a csv file to get the data out that we need.

    With that extension we migrate the following data:

    GL Accounts and their current balance.

    Customers and their current outstanding balances (as 1 summary balance)

    Vendors and their current outstanding balances (as 1 summary balance)

    Items and the current quantity on hand. - in D365 we track inventory item valuation as FIFO so all inventory items would come in with a valuation of FIFO no matter how they are set in GP. 

    This would give you a very good start to cutting over from one system to another.  With update 4 of D365 for Financials we are also adding in Rapid Start functionality which will allow you to bring in transactions you would like to bring in that the migration doesn't do by default.

  • Community Member Profile Picture
    on at

    When is update 4 scheduled for release? Will it work with Excel data?

  • Chris Bulson Profile Picture
    Microsoft Employee on at

    Update 4 is released and has been pushed to pretty much everyone at this point.  If you're looking for Rapid Start you need to search for 'Configuration Packages'.  The first time you open this window it will hang for a little bit as it builds the package upon first open.

    Thanks,
    Chris

  • Community Member Profile Picture
    on at

    Thank you Chris, I will take a look for that. Does this mean that there will no longer be support for importing via the Dynamics 365 Excel Add-in using the method as explained above by AJ Ansari?

  • Chris Bulson Profile Picture
    Microsoft Employee on at

    Hello,

    The method described by AJ was never technically supported by the support team.  You can certainly use that method if you're comfortable with it and it works... But if you opened a support case for it because it wasn't working I don't think we would be able to assist you.  

    When we say we don't support it this simply means we haven't tested it in this way and\or had Dev buy off on using it in this manner.  It doesn't mean that it isn't going to work or is not valid.

    Thanks,

    Chris

  • Community Member Profile Picture
    on at

    Is there a migration path from GP to Dynamics 365 for Operations, rather than Dynamics 365 for Financials?

  • Jennifer Ranz Profile Picture
    Microsoft Employee on at

    John,

    Thanks for your question, currently there is not a migration tool from GP to D365 for Operations. 

    thanks
    Jen

  • Community Member Profile Picture
    on at

    Thanks, Jen!

    If there is no migration path, what are GP users who want to move to the cloud supposed to do?

    John

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