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Charge Item GL impact Before Invoice

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Posted on by CU16070715-0

Hi experts,

I have a scenario where client wants to park the charge (item) amount in temporary G/Ls. In Standard system G/L only impacts when invoice get post in the system. Client wants to park the charges amount in enterim GLs and also want to reverse it during invoice posting (same happens in standard system while we post inventory items). Is there any workaround or suggest any better way if customization to be done.

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Dynamics 365 Business Central

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Aziz Skhiri 435 on at

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hello , the Recommended Solutions
1. Simple (No/Low Customization)
Treat charges as regular G/L Account lines on the Purchase Order instead of Charge (Item).

Post them to a temporary accrual account on receipt.

Reverse and post the final charge on invoice.

→ Downside: You lose automatic allocation to specific item costs.

2. Best Solution (Light Customization)
Add a small Event Subscriber to make item charges use interim accounts (similar to inventory).

On receipt/assignment → post to Interim Charge G/L.

On invoice → reverse interim and post to final accounts.

This keeps proper item costing while giving the desired interim behavior.

3. Alternative Approach
Post charges early as Charge (Item) on the PO, use a separate invoice later for the actual vendor charge, and rely on standard Expected Cost Posting for the main items.

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Grigorios Mavrogeorgis 3,055 Super User 2026 Season 2 on at

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Hi, good catches,

revising this. Posting straight through Gen. Jnl.-Post Line was too rough, you'd lose posting preview, dimensions, currency handling and rollback safety, better to build on the standard posting codeunits instead of writing your own journal insert.
Also right that the charge itself isn't received, the item is, the charge rides along once assigned to that receipt line. Once assigned it becomes part of item cost through Value Entries, not a flat expense, so whether it lands in inventory or moves to COGS depends on cost adjustment and what quantity is still on hand.

For the accrual I'd go debit inventory or interim landed cost, credit accrued charges, then clear that account once the real invoice posts, close to how expected cost works for items. And the tracking needs a proper table, receipt line, item ledger entry, charge assignment, expected amount, invoiced amount, reversed amount, not just one field.

Glad to help - follow up if anything is unclear.
► If this solved it, marking it verified helps others too.
Regards,
Grigorios Mavrogeorgis
Business Central Consultant & AL Developer
Work: Gmsoft Limited
Blog: insidebusinesscentral
LinkedIn: linkedin.com/in/gregorymavrogeorgis

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OussamaSabbouh 18,722 Super User 2026 Season 2 on at

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Hello,

Standard Business Central cannot post an expected/interim cost for a Charge (Item) line when only the receipt is posted; Microsoft explicitly states that expected cost posting applies only to item transactions, not item charges. So the standard options are either to wait until the charge invoice is posted, or manually post an accrual to temporary G/L accounts and reverse it when the invoice arrives. For a fully automated process, customization is required: create the interim G/L entries when the related receipt/charge is recognized, store a link to the source document, and reverse those entries during invoice posting before posting the actual item charge. I would not modify the standard inventory expected-cost logic directly; keep this as a separate accrual process with clear audit links and protections against duplicate posting.

Regards,
Oussama Sabbouh

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Teagen Boll 3,567 Super User 2026 Season 2 on at

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You can't post item charges as an expected cost in BC. You would need to customize the system but I would advise against it as there is a lot that can go wrong with costing for item charges as an expected cost, just a lot of moving parts.

I'm not sure there specific scenario your client has because item charges are really meant for more services that are rendered that may have costs that flow to transactions but here is what I would do. This seems similar to invoice accruals as part of standard AP.

1. Create Item Charge lines but dont post them.

2. At month end (or end of the week or whatever interval) look at your unposted purchase lines and export them to excel

3. Use the recurring general journal to prepare a reversing accrual entry for any item charge costs that aren't invoiced/posted yet. Set the reccuring journal as Reversing Variable and the reversing entry as 1 day after month end.

4. Post the recurring journal based off the information from 2

That's how i've helped clients manage accruals of costs in the past at month end. Otherwise you're looking at a customization.

Best,

Teagen Boll, CPA

Work: Catapult ERP

Social: LinkedIn

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