There are instances when timecards have already been submitted, but the approver is out of the office or unable to approve the submitted timecards for whatever reason. Using Timecards Pending Approval in the Navigation Lists is hard coded to be used by the approver or the submitter; not the manager. Therefore, if the approver is unavailable, how are those timecards going to get approved?
This blog will show you how an account can be setup so all timecards can be seen, and delegate them at any time.
(For the purposes of this blog, I am using the term ‘SUPERUSER’ as the account we will set up).
NOTE: It is assumed set up for timecard entry and timecard workflow are already set up. If your timecard entry and timecard workflow are not set up yet, this has to be completed before following the steps of this blog.
Create Super User Employee ID
Set up a Timecard Assignment
NOTE: We recommend using Department or Position because this is a required field on employee’s maintenance cards
Create a time card
2. Mark the box for the period you need to enter time for > Click on Enter Time > Click on Submit button
Set up Time on Behalf of
1. Cards > Time on Behalf > Employee ID > Select 'SUPERUSER' code > Save
Submit Time Cards on Behalf of
1. HR & Payroll >in the navigation pane > click on Current Timecard > click on My Delegate
2. Set a filter to grab only 'Pending User Action' for Status and Pending action
NOTE: You cannot use the Submit button on the timecards from this screen. Instead, double click on the timecard to open it > then click on the Workflow button drop down menu > click on Delegate > Assign a delegate to approve