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Microsoft Dynamics GP may not fully support the tracking of Third Party Sick Pay, however, we do have recommended suggestions on how to track it in Microsoft Dynamics GP. We usually see 4 different scenarios/questions on how to record Third Party Sick Pay. I want to outline these 4 scenarios below so you can use the option that best fits your business.
Note: We recommend you always process these scenario steps in the Test company first. We recommend refreshing your test company with live company data Here is a link to KB 871973 - "How to set up a test company that has a copy of live company data”: http://support.microsoft.com/kb/871973 .
Once the expected results are obtained in the test company repeat the steps in the Live company.
Scenario 1: How do I mark the W-2 to show that the employee has Third Party Sick Pay
To record an employee who will have a Third Party Sick Pay on their W-2. (HR & Payroll >> Routines >> Payroll >> Edit W-2s).
In this window you can edit the employee’s wages, taxes, and taxable wages accordingly to include Third Party Sick Pay.
Scenario 2: Responsible for tracking Employee Wages, Federal and FICA Wages and Taxes:
To track the employee’s Federal and FICA taxes withheld and taxable wages, set up a pay code specifically to track this information.
2. Assign this pay code to the employee that is receiving the Third Party Sick Pay in the pay code maintenance window (HR & Payroll >> Cards >> Payroll >> Pay Code).
3. Create a manual check to record the Third Party Sick Pay (HR & Payroll >> Transactions >> Payroll >> Manual Checks)
4. This blog is a great resource on how to create manual checks https://community.dynamics.com/gp/b/dynamicsgp/archive/2014/09/24/how-to-process-a-manual-check-in-payroll
5. Open the Payroll Manual Checks Entry Window
Note: An actual check will NOT be printed, manual checks are for recording purposes only.
Suggested ways to verify the employee’s records are correct by following these steps (these steps are optional):
Close the payroll year-end (HR & Payroll >> Routines >> Payroll >> Year-End Closing)
Scenario 3: Responsible for Employer FICA Tax Liabilities only.
Note: The amount will be displayed in the fraction of cents on the 941 Report. This is because fraction of cents is the difference between the employee tax liability minus employer tax liability. The employee record is not getting updated in these transactions only employer liability is getting updated.
Option 1: Create a manual check.
Option 2: To edit the employer’s share of the FICA tax, use the Payroll Edit Federal Tax Liabilities window.
The changes you make using these options will be reflected on the following reports:
Scenario 4: Responsible for FUTA/SUTA wages/taxes associated with the Third Party Sick Pay only.
The FUTA/SUTA reports are for tracking purposes only. With that said, a suggested method would be for you to manually track employee third party sick wages (for example in an excel spreadsheet). Then manually add the employees Third Party Sick Pay to the FUTA and SUTA form you file with the Federal and State government.
To record this in the General Ledger in GP, you would create a manual General Journal Entry to post the FUTA/SUTA liability for Third Party Sick Pay.
I hope this information will help guide you in tracking Third Party Sick Pay in Microsoft Dynamics GP.
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