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During a normal work day, many transactions are processed through your Payables Management module in Microsoft Dynamics GP. Typically, these Payables Transactions are also posted to the General Ledger. However, sometimes these entries are changed or deleted and do not update the GL. As a result, the balances on a General Ledger trial balance report might not match the corresponding balance on trial balance reports from Payables Management.
The Reconcile to GL feature of GP allows you to create a spreadsheet of your transactions from Payables and General Ledger, and it shows you both matched and unmatched transactions. It does not automatically correct any discrepancies, but it does give you a starting point to make the necessary corrections. To be included in the spreadsheet, transactions must be posted and exist in either an Open or History table.
The steps to Reconcile are:
NOTE: The default file name is created for the Excel spreadsheet by using the module abbreviation, reconciliation number, and date. You can change this name, but we recommend that you use a consistent naming convention and folder for all reconcile to General Ledger spreadsheets.
The following happens during the matching process:
Check out the Rockton blog for other tips and tricks:
About Rockton Software
Rockton Software, a Microsoft Dynamics Partner, is an Independent Solutions Vendor (ISV) based in the United States. The company started in 1999 by offering custom development for clients using Microsoft Dynamics GP accounting software. Today, Rockton Software is a creative company with add-on products for Dynamics GP as well as custom development. The Dynamics GP product suite consists of: SmartFill, Dynamics GP Toolbox, Auditor, Dynamics Report Manager, Omni Price, and our newest addition to Rockton product family, Rockton Pricing Management.
Rockton Software is a virtual company with employees in five states and its headquarters in Erie, Colorado. Serving over 55,000 users worldwide, Rockton Software supports innovation by offering Microsoft Dynamics add-ons for all industries. Whether you’re in need of auditing, pricing, searching, reporting, or general user enhancements, we’ve got the solution for you!
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