How do you move transactions from Accrued Purchases account to AP account in GP 2015?

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Suggested Answer
bhsca asked a question on 7 Dec 2017 12:31 PM

Hi,

We have an accrued purchases account which is used for good and services received through Purchasing/PO. How do these receipt transactions get moved over to Accounts Payable? Is there a procedure I have to follow?

Any help would be greatly appreciated? 

thanks,

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Suggested Answer
Mariano Gomez responded on 7 Dec 2017 1:38 PM

Yes, you would have to match the vendor invoices against the shipments you have received (Purchasing > Transactions > Enter/Match Invoices). An issue I see often is that folks enter the invoices straight in the Payables Transactions Entry window and this defeats the purpose altogether.

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Suggested Answer
Leslie Vail responded on 23 Dec 2017 4:19 AM

Hi,

I don't remember if this feature was available in GP2015; it warns the user that an existing PO exists for a vendor if they try to enter a payable directly to the vendor and bypass the invoice matching step. Go into Payables setup and look to the bottom of the section with all of the checkboxes in the Options section. To turn this feature on you'll need to check the last box in the list if it says 'Warn if Vendor has Existing Purchase Order'.

It won't prevent A/P from going forward with the entry, but it gives you a fighting chance that they won't.

Kind regards,

Leslie

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Suggested Answer
Mariano Gomez responded on 7 Dec 2017 1:38 PM

Yes, you would have to match the vendor invoices against the shipments you have received (Purchasing > Transactions > Enter/Match Invoices). An issue I see often is that folks enter the invoices straight in the Payables Transactions Entry window and this defeats the purpose altogether.

Reply
Suggested Answer
Leslie Vail responded on 23 Dec 2017 4:19 AM

Hi,

I don't remember if this feature was available in GP2015; it warns the user that an existing PO exists for a vendor if they try to enter a payable directly to the vendor and bypass the invoice matching step. Go into Payables setup and look to the bottom of the section with all of the checkboxes in the Options section. To turn this feature on you'll need to check the last box in the list if it says 'Warn if Vendor has Existing Purchase Order'.

It won't prevent A/P from going forward with the entry, but it gives you a fighting chance that they won't.

Kind regards,

Leslie

Reply