Allocate Cost of Labor to COGS

Question Status

Ron Wilson asked a question on 30 Mar 2010 7:16 AM

We have service technicians that setup equipment before the equipment is sold and delivered to our customer.  We need to allocate the technicians time to COGS (it is currently a Salary and Wage expense).  We currently allocate the technicians time by creating a GL journal entry that moves their allocated time from the technician's expense account and moves it to the equipment's COGS account. This is working for us...however...

We don't like giving access to create journal entries to our inside staff, so I am looking for another way to do this.  I have tried creating an Item of Item Type "Services" that will default the Inventory account to the technician's expense account and the COGS account to the equipment COGS account (this should CREDIT the expense account and DEBIT the COGS account).  However, when I create a sales invoice (at $0.00 to our internal customer account), it has no cost to pull for the service technician (even though we have a standard and current cost internal rate of $65.00/hr setup on the item card).

How could we move the time spent from expense to COGS without allowing our inside staff to make a journal entry?

Frank Hamelly responded on 30 Mar 2010 8:30 AM

Hi Ron,

The cost from a Service Item does not affect COGS unfortunately.  How about this - on your internal customer card, set the default Sales Account to credit your technician expense account and the Default AR account to debit the COGS account.  Use the price fields on the sales transaction to enter the cost. 

This will post invoice amounts to your AR Trial Balance.  At the end of each period, do one big credit memo to the internal customer and apply it to the outstanding invoices.  So that this doesn't inflate the sales value on your 'trade customer' trial balance, set the internal customer up in a separate class and exclude that class when running your trial balance report.

Just a thought . . .

Ron Wilson responded on 31 Mar 2010 6:06 AM


 I am going to have to think about this one.  This might actually work for us. Thanks for the insight.