This blog is about the possibilities of implementing ERP solution Microsoft Dynamics NAV in the construction industry. We will discuss about question „Is construction industry ready for ERP?
Of course, I will post about standard NAV, as well :)
When you run this command from ribbon Setup->General Ledger Setup, you will open page that is different than NAV standard General Ledger Setup page. If we look a little deeper, we will see that it is a completely new page – Mini General Ledger Setup (1348).
At first glance, there are fewer fields to setting in comparison with standard NAV General Ledger Setup page, but there are all necessary information. All necessary information from General tab are here on only one tab – Setup Fields. On this tab, you can find setup for Bank Accounts and for Global Dimensions, as well. This is the major limitation – you can configure only global dimensions on GL Setup, although you can use more than two. OK, you can configure them on standard GL Setup, but this is out of SB role center. Some other setup fields are missing, but they are mostly not necessary for easy company setup. My main complaint is the lack of Additional Reporting Currency. Other missing setup fields reduced functionality, but make it easier to implement (this is the main target of this role center).
On the other hand, all you need to configure and it is related with GL are here. What additional we have on this page? We can find many setup commands on page ribbon. There are all functionality, you need to configure, divided by sections:
Change Global Dimensions: You cannot change global dimensions directly from GL Setup page. You need to use this function to choose or change two global dimension.
Accounting Periods: Set up a new fiscal year and the number of accounting periods, such as 12 monthly periods, within the fiscal year and specify which period is the start of the new fiscal year. Accounting periods can be used as a time reference in various financial analysis, such as the grouping of posted entries in the Income & Expense chart.
Dimensions: Set up the department, cost center, region or project dimensions that you can assign to sales and purchase documents for financial analysis of your transaction history.
User Setup: With user IDs and passwords, you can control who can enter the program.
You can improve this security by using roles to restrict an individual user's permissions—for example, to read information create new information, or modify existing information. In the User Setup table, you can restrict when a particular user is allowed to post to a particular company. You can also have the program register the amount of time that an individual user works in the company. Then each time the user leaves the program, the User Time Register table will automatically be updated with information about the user ID, date, and number of minutes worked.
You can also use the User Setup table to set up who should approve (or reject) specific documents, set any maximum sales or purchase amounts that a person can approve, and you can enter a substitute approver for someone who is out of office.
Cash Flow Setup: Set up the accounts where cash-flow figures for sales, purchase, and fixed-asset transactions are stored.
General Posting Setup: Set up combinations of general business and general product posting groups by specifying account numbers for posting of sales and purchase transactions.
Gen. Business Posting Groups: Set up the trade-type posting groups that you assign to customer and vendor cards to link transactions with the appropriate general ledger account.
Gen. Product Posting Groups: Set up the item-type posting groups that you assign to customer and vendor cards to link transactions with the appropriate general ledger account.
VAT Posting Setup: Set up combinations of VAT business posting groups and VAT product posting groups by specifying a VAT percent, a VAT calculation type, and account numbers for posting of VAT related to sales and purchases.
VAT Business Posting Groups: Set up the trade-type posting groups that you assign to customer and vendor cards to link VAT amounts with the appropriate general ledger account.
VAT Product Posting Groups: Set up the item-type posting groups that you assign to customer and vendor cards to link VAT amounts with the appropriate general ledger account.
VAT Report Setup: Setup number series and options for the report that you periodically send to the authorities to declare your VAT.
Bank Export/Import Setup: Set up the formats for exporting vendor payments, such as Giro and FIK. Set up the formats for importing bank statements, such as Danske Bank and Nordea.
Bank Account Posting Groups: Set up posting groups that you assign to your bank accounts, so that payments in and out of the bank account are posted to the general ledger account that is linked to the bank posting group.
General Journal Templates: Set up balancing accounts, number series, and reason codes in the journals that you use for bookkeeping tasks, such as cash receipt and payment. By using different templates you can design windows with different layouts and you can assign trace codes, number series, and reports to each template.
VAT Statement Templates: Set up the reports that you use to settle VAT and report to the customs and tax authorities.
Intrastat Templates: Define how you want to set up and keep track of journals to report Intrastat figures. By using different templates you can design windows with different layouts and you can assign trace codes, number series, and reports to each template.
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