Question Status

Suggested Answer
IJM Accounts asked a question on 28 Feb 2013 10:20 AM

Dear All,

We are new users of NAV 2013.

In the "Vendor Ledger Entries" veiw the "Description" field for invoices lines populates from "Purchase Invoice" card the entry under "General" "No.".

However, this "No." is a number and not a description of the invoice.

Is there a way feeding a decription of the invoice from the "Purchase Invoice" to the "Vendor Ledger Entries" view.

Look forward to hearing all suggestions.

Thank you!

Avi IJM Accounts

Reply
Suggested Answer
Neville Foyn responded on 28 Feb 2013 6:37 PM

Hi

There is no way for a user to change this however your NAV partner can modify the system to have it post a different description quite easily,

They need to add some code to update the posting description on the invoice header before it posts and this will carry through to the various ledger lines, you could also ask them to make this field visible on the purchase invoice if you want to be able to capture custom descriptions before posting

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

Reply
IJM Accounts responded on 1 Mar 2013 12:20 AM

Hi Neville,

Many thanks for your reply.

Can we use the "No." field as holder for a description?

Or is this not possible as a fix?

Many thanks,

Avinash

Reply
Neville Foyn responded on 1 Mar 2013 10:32 PM

Hi

Yes your developers could fill the No into the "Posting Description" field to have that used on the ledger entries, basically anything you want can be copied into this description field and it will land up on the ledger entries as long as it is changed before the invoice or order is posted,

You will need a developer to write the code to have the description update however,

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

Reply
Savatage99 [MVP] responded on 3 Mar 2013 6:37 AM

Can you give an example of what you are wanting to see in the description?

As above you can manually enter whatever you want in the "posting description" of the header.

If it's not visible you can add it to your card or page.

Reply
Suggested Answer
Neville Foyn responded on 28 Feb 2013 6:37 PM

Hi

There is no way for a user to change this however your NAV partner can modify the system to have it post a different description quite easily,

They need to add some code to update the posting description on the invoice header before it posts and this will carry through to the various ledger lines, you could also ask them to make this field visible on the purchase invoice if you want to be able to capture custom descriptions before posting

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

Reply