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we have many invoices from vendors that are prepaid, when i have posed prepayment for 100% of the amount and then post and recieve the goods the order is still in the list of purchase orders. Do I need to poste the invoive even if i have posted 100%pre payment invoice to get it away from the list? On the lines on column "Qty. to Invoice" there are still the amount. What am I doing wrong?
Yes, your correct on your assumption. A prepayment by definition is a payment made before the delivery of goods and/or services, and will require to end the process by posting the final invoice. Wether that invoice has a remaining amount or not is not a consideration in the current state of the system.
Plus, when you post a prepayment, that money goes directly to a prepayment GL account that is not the standard expense account in regards to the balance. The items in the document do not have a real cost associated to them in the prepayment status, and so the profit you get from selling them is not a real number.
So even if you have made a prepayment of the 100%, you still need to post the final invoice to take care of those things, and with that the order will reach its end :-)
Thank you so much for your detailed information!
Another thing, do you know if it is possible to "preview posting" for prepayments? just like the functionality for "normal" postings?
As far as I know you do have that possibility, you can check the following link for the exact information (make sure you go to the "Preview prepayment posting" section of the link):
Yes, You to need to post the pre-payment invoice first from order.
the prepayment amount will automatically be deducted from the amount due.
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